ClassMat is a printable A3 report that produces one page per class, with students sorted around the outside and a customisable centre layout. You control the data tile next to each student, the sort order, the middle of the page, and the six assignable colour dots above each photo. With around 18 data tile options and over 20 centre layouts to choose from, each ClassMat can be tailored to your school context class planning needs.
The report is designed to give teachers a quick snapshot of their class at a key point in time. Schools commonly use it at the start of a semester or term for class planning, and again after reporting periods to review progress and identify trends. ClassMat reports can be saved as regular PDFs for printing or as interactive PDFs that let staff type notes directly on the page.
In this article
Quick Start Guide
A quick walkthrough to find and generate a basic ClassMat report. For a full explanation of customisation options, see the Training Video and Detailed Guide below.
- Start on the Home page
- Click the pink “Report quick links” button
- Select “ClassMat” from the menu
- Choose a cohort of students
- Select the subjects you want to generate ClassMat reports for
- Press the green “Continue” button until your screen says “Building Classmats”
- Change the Student Data Tile to the third option “Selected Subject”
- Choose the Middle of Layout from the drop-down menu
- Change the User Field to the last option “Lev/Cat” (Level/Category)
- To save, press the green “PDF Bundle” button
- Press “Bundle to TrackEd_docs”
- Choose between regular or interactive PDF and click “Continue”
Training Video
- 0:01 What is ClassMat: An A3 printable page per class with students sorted around the outside, customisable data tiles, centre layout, and colour dots.
- 1:19 When to Use It: Designed as a snapshot at a key point in time, commonly used for Week Zero class planning and post-reporting progress review.
- 2:13 Layout Options: Clockwise vs Quadrants: Clockwise sorts students in a circle and gives full control of the centre. Quadrants plots students by two number-based measures but removes the customisable centre.
- 4:14 Data Tiles, Centre Layouts, and User Fields: Around 18 data tile options (recommended: “Selected Subject”), nearly 20 centre layouts supplied by schools, and a range of user field options including Level/Category.
- 5:58 Creating a ClassMat from the Home Page: Walks through selecting a cohort, choosing subject codes, and building ClassMat reports with recommended default settings.
- 8:41 Adding a Second Page: Options for adding a custom image (e.g. differentiation grid or glossary) or a second ClassMat with different data tile and centre settings.
- 10:38 Saving as PDF Bundle: Save to TrackEd_docs or staff SharePoint folders. Regular PDFs are faster; interactive PDFs allow staff to type notes on the page.
- 11:28 Interactive PDF Features: Text boxes, OneSchool student links, email admin button, and custom URL button. Text boxes work in browsers and Acrobat; buttons only work in Adobe Acrobat.
- 14:33 Printing Interactive Notes: Use File > Print in Adobe Acrobat and enable “Summarise comments” to include typed notes in the printed output.
Detailed Guide
Clockwise vs quadrants
Choosing a data tile
Choosing a centre layout
Sort order and user field
Adding a second page
Saving and sharing
Interactive PDF features
Printing with typed notes
Editing centre layout text
Data tile reference
Centre layout reference
User field reference
Putting ClassMats to use
How ClassMat works
If you’re preparing for Week Zero or running a post-reporting review, ClassMat gives every teacher a printable snapshot of their class with the data points you choose to highlight. The report sits on the home page under “Report quick links” because it’s one of the most heavily used reports in TrackEd.
ClassMat generates one A3 page per class based on the timetable import, so make sure your timetable is up to date in secondary schools before generating. In primary schools, TrackEd creates a timetable automatically from Student Summary and results imports, so no separate timetable import is needed. The primary timetable can be manually generated with the ‘settings > utilities > create primary timetable’ option.
To create a ClassMat, go to the Home page, click the pink “Report quick links” button, and select “ClassMat”. Choose a cohort (one cohort at a time), then pick the subject codes you want reports for. You can select all subjects and unselect a few, or pick specific codes. Press “Continue” through the default settings and TrackEd will build a ClassMat for each subject and class.
Clockwise vs quadrants
The first choice when creating a ClassMat is the layout format. Clockwise (recommended) sorts students from the 12 o’clock position around the page in a circle. The first sort parameter takes precedence: a second sort only matters when the first is identical for two students. Clockwise also gives you full control over the middle of the page, with the wide range of centre layouts and editable labels covered below.
Quadrants plots students using two number-based measures. Students strong in both appear in the top right, weaker in both in the bottom left, and mixed results in the other corners. Eight students who don’t fit strongly into any corner (often new enrolments or students sitting around the average on both measures) are reserved for the centre of the page, which means quadrants does not give you a customisable centre layout. Most schools use the clockwise option because it is easier for staff to read and unlocks the full set of centre layout options.
Choosing a data tile
The student data tile sits next to each student photo and controls what supporting data each teacher sees beside their students. There are around 18 options. The recommended choice is Selected Subject, which shows the achievement, effort, and behaviour score for whichever subject you’re viewing, plus a small trend indicator (red, green, or grey) showing whether each result has gone down, up, or stayed the same since the previous reporting period.
The data tile updates automatically as you click through subject codes in the navigation bar, so a maths class shows maths results and an English class shows English results. Other useful starting points include “A to E & Data” (a general all-rounder showing achievement counts and supporting data) and “Latest & Trend” (showing every subject result with up/down trend arrows).
For a complete list of every data tile and what it shows, see the data tile reference below.
Choosing a centre layout
The middle of the page has over 20 starting layouts, all contributed by schools based on real use cases. The choice depends on how prescriptive you want the staff conversation to be. Detailed layouts (like Marker Student or Differentiation Planner) give teachers specific prompts and boxes for each student. Open-ended layouts (like Data Reflection or Class Analysis) ask only a few questions with headings such as “Surprising”, “Noteworthy”, “Concerns”, and “Questions”, which lets staff direct their own analysis.
As a senior admin team, you decide how guided that centre conversation will be and what planning process you’re asking staff to work through. The text on most layouts can be edited globally in Settings to match your school’s language (see Editing centre layout text below).
For a categorised list of every centre layout, see the centre layout reference below.
Sort order and user field
The sort order controls how students are arranged around the outside of the page. The default sorts by result for the selected subject, then alphabetically within each result band. Other sort options include GPA, NAPLAN scaled scores, attendance, behaviour and effort scores, Wellbeing Index, and any imported diagnostic scores like PAT-M or PAT-R. The first sort parameter dominates in clockwise layouts, so pick your primary sort first and use the second only as a tiebreaker.
The user field appears underneath each student photo and adds one extra data point. The recommended option is Lev/Cat (Level/Category), which shows the DDA level and category for students with a DDA record in OneSchool (e.g. “Quality Differentiated, Cognitive”). Combined with the assignable colour dots above each photo (where you might set a purple dot to indicate DDA status), this gives teachers a quick high-level flag for students who need closer attention.
For a complete list of user field options, see the user field reference below.
Adding a second page
By default ClassMat produces a single page per class. You can add a second page in two ways.
Image: Drag and drop any PNG or JPEG onto the placeholder area. Schools use this for things like a glossary explaining what each data point means, instructions for how to use the ClassMat, or a differentiation planning grid where staff fill in strategies for each student. The optimal image size is 1734 pixels wide by 1180 pixels tall (landscape).
Second ClassMat: Pick a different data tile and centre layout for the second page. This produces a two-page PDF per class with the same students in the same sort order on both pages. For example, page one might show the selected subject result with a Marker Student centre, while page two shows all subject results with trend indicators and a Data Reflection centre. When printed, these can go back-to-back on a single A3 sheet.
Saving and sharing
Use the “PDF Bundle” button to save ClassMat reports. Two paths are available. Bundle to TrackEd_docs saves all class PDFs to your local TrackEd documents folder, named by staff ID and class ID. This is the simplest option for a quick distribution via OneDrive or a shared G drive. Bundle to Staff Folders saves each class PDF into a folder named by staff ID, which lets you replicate the structure in SharePoint or Teams so every teacher has a folder containing only their classes.
The Staff Folders option includes a “generic file names” tickbox. With it ticked, each new bundle replaces the previous file in each folder. With it unticked, TrackEd creates a unique file name each time, which keeps a history of ClassMats generated for each class across the year. For full setup details on the SharePoint workflow, see PDF Bundle – Saving data for staff.
When saving, you choose between regular PDF (faster, best for printing) and interactive PDF (allows staff to type notes on the page). Regular is the right choice if you’re printing and handing out physical copies. Interactive is better when staff will work with the document on screen.
Interactive PDF features
Interactive PDFs take longer to generate but turn the ClassMat into a working document that staff can fill in electronically. When saving as interactive, you can enable four optional elements:
- Text boxes let staff type notes directly on the page. Any notes box or centre layout question becomes typeable.
- Student link (OS button) adds a small pink “OS” button next to each student name that opens OneSchool to that student’s page.
- Email admin button lets you set an email address, subject line, and message text. When a teacher clicks the button, the PDF is saved with their typed notes and attached to an email addressed to the admin (useful for collecting completed ClassMats back to a head of department).
- URL button opens a custom link you paste in (e.g. a page of instructions for how to use the ClassMat).
Saved text persists in the PDF the next time it’s opened. In a browser this saves automatically; in Adobe Acrobat staff need to save the file manually after typing.
Printing with typed notes
If staff have typed notes into an interactive ClassMat and want to print it with those notes included, there is one extra step. In Adobe Acrobat, go to File > Print, find the “Comments and Forms” section of the print dialogue, and enable “Summarise comments”. Without this, typed text may not appear in the printed output.
Editing centre layout text
Most centre layouts can be edited so the headings and prompts match your school’s language and processes. Go to Settings, find the ClassMat labels option, and click through the available centres. Each layout has its own editable text fields. Edits are global, so changes apply across every ClassMat your school generates, which helps keep the language consistent across faculties.
A small number of centres are not editable because they’re prescriptive by design (the Differentiation Planner is one example). The list of editable layouts is visible in the Settings page itself.
Data tile reference
Every data tile option, what it shows, and when to reach for it. The recommended starting points for most schools are Selected Subject, A to E & Data, and Latest & Trend.
| Data tile | What it shows | When to use |
|---|---|---|
| A to E & Data | A–E counts from the latest reporting period, absences and behaviours for this year and last year, GPA, EPA, BPA, and year-to-date attendance percentage. | General all-purpose tile that shows a snapshot of academic and behaviour data. |
| Latest & Trend | Every subject result from the latest report card in A–E or N, colour coded with a trend indicator from the previous reporting period. | Quick view of every subject result with up/down trend at a glance. |
| Selected Subject (recommended) | Achievement, effort, and behaviour score for the subject you’re viewing, with a small trend indicator. Plus absences, behaviours, GPA, and year-to-date attendance. | Default choice for a subject-aware data tile that updates as you click through classes. |
| Selected & NAPLAN | Selected subject result with the latest NAPLAN proficiency levels. | When NAPLAN context is needed alongside subject performance. |
| Selectable Notes | Adds a notes drop-down with options for general notes, Coaching Notes, goals, internal notes, tags, custom fields, social interactions, and enrolment notes (general or learning support). | Often paired as page two when page one already shows results, giving teachers space for individual notes per student. |
| Core & Data | Three semesters of English, Maths, and Science (from the Student Summary import), plus absences, behaviours, GPA, EPA, and BPA. | When tracking core subject progress over time is the priority. |
| Core NAP & Data | Three semesters of core subjects plus reading, writing, spelling, grammar, and numeracy NAPLAN scores. | Combining core subject results with NAPLAN context. |
| NAPLAN 3 to 9 | NAPLAN proficiency levels across years 3, 5, 7, and 9 alongside A to E counts. | Long-range NAPLAN tracking. |
| Literacy | Three semesters of English, reading and writing NAPLAN proficiency levels, and two selectable Tracking Template data points (e.g. PAT-R). | Literacy-focused class planning. |
| Numeracy | Three semesters of Maths, numeracy NAPLAN proficiency levels, and two selectable Tracking Template data points (e.g. PAT-M). | Numeracy-focused class planning. |
| Literacy and Numeracy | Combined literacy and numeracy view. | When both literacy and numeracy data are needed on one tile. |
| Attendance | Latest week %, last three weeks, terms 1–4, year-to-date, and year-to-date plus approved. | Attendance-focused conversations. |
| Behaviour Week Range | Major, minor, positive behaviours and suspensions for the week range set on the engagement list view, plus year-to-date attendance. | Recent behaviour focus with year-to-date context. |
| Wellbeing | Year-to-date attendance, three-week average, QCE or JCE points, GPA, behaviour and effort scores, and Wellbeing Index. | Holistic wellbeing review. |
| QCE | Subject, VET, other, and total QCE points across core and total, with literacy and numeracy flags. | Year 11 and 12 QCE tracking. |
| Trends | A–E counts, GPA, BPA, and EPA with trends since the previous reporting period, plus absences and behaviours. | Periodic progress reviews where trend movement matters more than the snapshot. |
| Sparklines | GPA, EPA, and BPA graphed over time. | Visual long-term trend tracking. |
| Units | Units, S’s and U’s across Unit 1, Unit 2, with a Unit 3/4 projection. | Year 11 and 12 unit-based subjects. |
| IA Progress | Percentage points across IA1, IA2, and IA3 for general subjects. | Year 12 IA cumulative tracking. |
Centre layout reference
Centre layouts are grouped here by purpose. Most are editable in Settings; the few that aren’t (like Differentiation Planner) are designed to be prescriptive and stay as supplied.
Open and minimal layouts give free-form notes with little structure:
- White space: blank centre, fully open
- Single box: one large notes area
- Quarters / Quarters and colours / Quarters grid: four-section centre with optional colour coding
- Thirds / Thirds and colours: three-section centre with optional colour coding
Reflection prompts ask guided questions to anchor a data conversation:
- Stories and Progress (×3 / ×4): narrative prompts about student stories and progress
- Stories and Strategies: narrative paired with planned strategies
- Data Reflection: open-ended headings (Surprising, Noteworthy, Concerns, Questions)
- Data Conversations: structured conversation prompts
- Data Analysis: analytical framing for the cohort
Per-student note grids let teachers record something for every student or specific marker students:
- Marker Student / ×2 / ×3 / Flipped ×3: per-student boxes with one to three labels each
- Student Notes: a notes box per student in the centre
Class-level analysis layouts focus on the whole class:
- Class Analysis: class-wide observations
- Class Overview: high-level class summary
- LOA Tracking: Level of Achievement tracking by class
Specific frameworks:
- Differentiation Planner: prescriptive layout with set differentiation prompts (not editable)
- Image Overlay: drop in your own custom image to use as the centre
User field reference
The user field option underneath each student photo.
| User field | What it shows |
|---|---|
| Off | No user field shown |
| GPA | Grade Point Average |
| BPA | Behaviour Point Average |
| EPA | Effort Point Average |
| Wellbeing | Wellbeing Index |
| YTD% | Year-to-date attendance percentage |
| YTD+a% | Year-to-date attendance plus approved absences |
| 3-week % | Three-week attendance percentage |
| Term 1–4 % | Term-by-term attendance percentage |
| Estimated QCE | Projected QCE points |
| NAPLAN | Latest NAPLAN scaled scores |
| Suspension total | Total suspensions |
| Negative major / Negative behaviour total | Major-only or all negative behaviour totals |
| Positive behaviour total | Total positive behaviours |
| Rewards points | Total rewards points |
| Roll class | Student’s roll class |
| Result for selected subject | The result for the subject you’re currently viewing |
| ATAR | Current ATAR |
| ATAR estimate | Projected ATAR |
| Sort value 1 / Sort value 2 | The numerical value of either sort parameter (e.g. the PAT-R score if PAT-R was the sort) |
| Feeder | Feeder school |
| LUI | Learner Unique Identifier |
| USI | Unique Student Identifier |
| EQID | Education Queensland student ID |
| Lev/Cat (recommended) | DDA level and category (e.g. Quality Differentiated, Cognitive) |
Putting ClassMats to use
Once your bundles are saved, the next step is getting them in front of teachers. Most schools either print A3 copies for a week zero or PLT meeting, or save the interactive bundle to staff SharePoint folders so teachers can fill in observations and goals on screen across the term. The two paths can run together: print the first round for a face-to-face meeting, then save the interactive version for ongoing notes.
For the SharePoint workflow and how to map staff folders to a Teams or SharePoint structure, see PDF Bundle – Saving data for staff. To complement ClassMat with a faculty-level view of the same data, see ProgressTracker.
Frequently Asked Questions
Q: What is the ClassMat report used for?
A: It is an A3 printable page per class that gives teachers a quick snapshot of their students and key data points. Schools commonly use it for class planning in week zero or week one and after reporting periods to review progress.
Q: What is the difference between Clockwise and Quadrants?
A: Clockwise (recommended) sorts students in a circle and gives you full customisation of the centre. Quadrants plots students by two number-based measures and reserves eight students for the centre, which removes the customisable centre layout.
Q: Can I edit the questions and labels in the centre layouts?
A: Yes, for most layouts. Go to Settings and find the ClassMat labels option, then click through the available centres to edit the text. Edits apply globally across your school. A small number of layouts (such as Differentiation Planner) are not editable by design.
Q: What size image should I use for the second page?
A: The optimal size is 1734 pixels wide by 1180 pixels tall (landscape orientation). PNG or JPEG both work. The same image is used for every class, so this is a good place for a glossary, instructions, or a differentiation grid template.
Q: Why don’t the OneSchool, URL, or email buttons work from SharePoint?
A: Those buttons only work when the PDF is saved locally and opened in Adobe Acrobat. In-browser PDF viewing supports text entry but will not fire the interactive buttons.
Q: How do I print the ClassMat with typed notes included?
A: In Adobe Acrobat, go to File > Print and enable “Summarise comments” in the print dialogue. This includes typed text fields in the printed output.
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