Senior School searches and reports

TrackEd includes a set of searches and reports built specifically for senior schooling. Most of them sit together in the pink Find menu on the Profile page and cover QCE eligibility, QCIA students, VET, ATAR eligibility, unit progress and IA results.

Senior leaders and Year 11 and 12 coordinators use these searches to find students who need support before it is too late to act, to pick subject leaders for end-of-year awards, and to keep a high-level eye on QCE progress across a cohort. This article also covers two senior reports that sit outside the Find menu: the ProgressTracker QCE band view and the Exam Seating Plan.

In this article

Detailed Guide

Opening the senior schooling searches

When you need a list of senior students who share a problem, start on the Profile page and click the pink Find button. All of the senior schooling searches are grouped together in one stack, each marked with a purple bar so they stand apart from the general searches. For background on the Find menu itself, see Find panel: general purpose searches.

Most searches are one click. TrackEd returns you to the Profile page with the matching students loaded as a Found Set, and you can skip through them with the navigation arrows to check each student’s data and decide what support to put in place. Every search depends on your senior school imports being up to date.

Finding students at risk of missing their QCE

The QCE searches tell you early which students are short of a requirement. No Numeracy and No Literacy find students without those requirements met. No AIC finds students with no academic integrity completion date imported. Missing Core finds students who do not yet have the minimum of 12 core points.

Failing QCE brings all of those checks together: a minimum of 20 points, 12 core points, numeracy and literacy, with the academic integrity check as an option you can include. It also leaves out students marked with the QCIA flag. Because it does a lot of calculation, it takes a little longer to run than the other searches.

Looking at a QCE point range

Students sitting just under or just over 20 points are often the ones worth a conversation. QCE Point Range finds everyone within a range you set, for example 18 to 21 points, based on either their estimated or awarded points.

Once you have that group, go to their profiles, load the Senior default profile and click through each student to see why they sit in that range. For more on senior profile layouts, see Visualising Senior School data.

Working with QCIA students

Students on an individual learning program working towards a QCIA usually need to be handled separately from the QCE cohort. TrackEd tracks them with a manual QCIA checkbox, which you can tick for an individual student on the Extras tab of the Profile page, or across a cohort on the QCAA Enrolment list view.

The QCIA List search returns every student with that checkbox ticked, and Non-QCIA List returns everyone else. The non-QCIA list is a quick way to load a cohort without your QCIA students before running reports or emailing profiles home.

Checking VET certificates and duplicates

VET Cert List finds any student with at least one qualification in their VET area. Duplicate VET looks for competency codes that appear more than once for a student and returns any student with a duplicate. The QCAA VET import lists all competency codes together, so duplicates are highlighted in red on screen.

Once you have found a duplicate, you can take the extra points off on the List view with the Other Points option by entering a minus value. For whole qualifications that have doubled up after an import, see the FAQ below, and for editing senior data more generally, see Senior School data management tools.

Checking ATAR eligibility

ATAR Eligible checks whether each student has the right combination of courses: five General subjects, or four General subjects plus one Applied subject, or four General subjects plus one VET Certificate III or higher. It works from the timetable and VET imports, so as long as both are current the result should be accurate. Choose the cohort, then search for eligible or not eligible students.

With either group loaded, you can draw a datawall just for those students, for example one for your ATAR eligible students and another for those who are not. TrackEd does not currently check Year 10 subject choices for an ATAR eligible pathway.

Reviewing dropped units with Unit Progress

Dropped unit points are an early warning for QCE, and Unit Progress shows them across Units 1 to 4. Search a specific unit or all units cumulatively, and set how many unsatisfactory results to look for (for example, at least one). You can also include N results and students with a monitor flag.

The results show one row per subject where at least one point was dropped, sorted by student. Change the sort to staff, subject, or subject and staff to see where points are being dropped across classes and teachers, which is useful for conversations with HoDs. You can export the results to Excel and update the monitor flag from this view, so a student with a satisfactory result who still concerns you can be marked as monitor and found again later.

Picking subject award winners with IA Cumulative Percent

For end-of-year subject awards, IA Cumulative Percent gives you a ranked list of every General subject at your school. It searches IA percentages in General subjects only. Choose IA Cumulative Percent in the Find menu, click Show All at the top right to load the most common options (every subject, 0 to 100 percent), then click Find Students.

The results list each student with their subjects and IA percentages. Scroll a little to the right and choose the Subject Cumulative Percent sort at the top. Each subject gets a purple heading row, with students sorted from highest to lowest across all the tasks imported so far for that subject code, so your subject leaders sit at the top. If students are tied, you may still need a count back on points and exams, but the field is narrowed to a few students.

You can also sort by staff, subject, or subject and staff, and the report can be toggled to FIA results, so if you import FIA scores in Year 11 the same approach works there. Results can be exported to Excel or saved as a PDF.

Tracking QCE bands with the ProgressTracker

For a one-page picture of where a whole cohort sits against QCE, use the ProgressTracker list view. From the Home page, load the Year 12 list and choose the ProgressTracker list view on the right (you may need to scroll right). Click the QCE Band column first and the QCE column second, choose awarded or estimated at the top, then click Make Chart and continue.

Students are sorted vertically into QCE bands: 25 plus, 20 to 24, 18 to 19, 16 to 17, and 0 to 15. The chart takes a little while to build. You can add one extra piece of information to each student, such as an attendance score, then save it as a PDF or print it in A3. Printing another later in the year shows how students have moved between bands. For the ProgressTracker’s other options, see ProgressTracker.

Building an exam seating plan

The Exam Seating Plan builds a seating plan from the timetable. On the Profile page, open the Reports menu and choose Exam Seating Plan, then pick a cohort and subject. You can add students who are not in the class (for example, Year 11 students sitting a Year 12 exam) and exclude others by pasting in a list of IDs (for example, students with an AARA adjustment sitting in a different room).

Choose whether to place students in rows, in columns, or one column per class, set the number of columns, then click Place Students. You can show each student’s ID, and their LUI if you want it, under their name. Export the plan to a CSV file to keep as evidence of where each student sat. See Exam Seating Plan for the video walkthrough.

Reference

Senior schooling search reference

Every search in the senior schooling stack of the pink Find menu, in the order it appears. Use this to check what a search looks for before you run it.

Sharing senior reports with staff and families

Once a search has given you the right group of students, the Found Set carries through to the rest of TrackEd. You can print or save senior profiles for the group, draw a datawall, or email profiles to students and parents. Before emailing, remove anyone who should not receive a profile; the FAQ below shows how. For sending, see Email functionality.

For charts and profile layouts built from the same senior data, see Visualising Senior School data.

Frequently Asked Questions

Q: How do I email profiles home but leave out the QCIA students?
A: Go to the Simple List View for the cohort and tick the QCIA students with the green checkbox, then choose Selection options > Hide selected at the top. You now have a smaller Found Set; go to the Profile page, set up the profile and email from there. The same steps work for any student whose parents should not receive the profile.

Q: A QCAA VET import has left students with duplicated or incorrect qualifications. How do I fix it?
A: Don’t re-import over the top; this usually happens when qualification IDs change. Run the VET Entries Report for the affected cohort (use the learning name filter to isolate one course), choose Records > Delete Found Records from the top menu, then re-import a fresh VET file from QCAA. Previously entered estimates stay in place. Test on one cohort first, and if that doesn’t fix it, restoring a backup from before the faulty import is an alternative.

Q: Why is Failing QCE slower than the other searches?
A: It checks every QCE requirement for every student in the cohort at once, so there is more calculation involved. Give it a little longer to finish.

Q: Why are Unit Progress and IA Cumulative Percent in the Find menu and not the Reports menu?
A: Both start as searches that build a Found Set, then display the results as a report you can sort, export to Excel or save as a PDF. You will find them in the pink Find menu on the Profile page.

Q: Does ATAR Eligible look at Year 10 subject selections?
A: No. It works from the timetable and VET imports. TrackEd does not currently check Year 10 subject choices for an ATAR eligible pathway.

Legacy Content