Visualising Senior School data

Once your senior schooling data is imported into TrackEd, you can view it several ways: on the student profile, in the senior list views, and on datawalls built for Year 11 and 12 cohorts. Each view reads the same QCAA, OneSchool and VET data, so you can move between them without anything falling out of step.

This article covers the recommended senior profile setups (Senior Default and Senior Progress), two-page profiles, the senior lists in the list of lists, and the 3 and 5 per page datawall setups, along with how to save each one so you can recall it in a click.

In this article

Detailed Guide

Saving your senior profile presets

If you look at senior profiles every week, you don’t want to rebuild the same four sections each time. On the Profile page, set up the combination of sections you want, click Save current display options and give it a name. It then appears in the list, and one click recalls every option you set, across both pages of a two-page profile.

A practical set for a senior team is a Senior Default, a Senior Progress, and one each for Year 11 and Year 12. Saved layouts go into the shared orange list, so other staff can use them too. For the general mechanics of display options and the orange list, see Configuring the student profile.

The Senior Default profile

For a full picture of where a senior student sits, the Senior Default has long been TrackEd’s recommended profile. From top to bottom it shows the senior IDs (including the LUI and USI), subject results for Years 11 and 12 with the OneSchool results and latest timetable, the Senior Schooling section with QCAA unit outcomes and IA points as a percentage, and VET QCE Estimated and Awarded, which shows estimated and awarded points side by side with the QCE calculator to the right.

If a student has an academic integrity completion date, an AIC tick appears at the top of the profile, so you can see at a glance who has completed it.

The Senior Progress profile

When you are sharing a profile with parents, a visual layout is often easier to read than a page of numbers. The Senior Progress profile puts the Senior Schooling section at the top, then Task Progress and VET Progress as bar charts.

In Task Progress, each subject gets a bar: green is points the student has accrued, grey is points missed, and white space is assessment still to come. The points assessed and a percentage sit beside each bar. VET Progress works the same way, with dark purple for awarded points, light purple for estimated points, and white space for competencies the student is not estimated to complete.

Choosing awarded or estimated VET points

Before you read a QCE total, check which VET points it is counting. The Awarded and Estimated toggle sits with the VET section on the profile. On Awarded, only confirmed VET points count towards the QCE total. On Estimated, TrackEd uses the estimated points, which default to 100% completion.

Whichever option you choose flows through to every view: profiles, list views and datawalls all show the same setting.

Emailing a timetable teacher from the profile

Clicking through a cohort’s profiles often turns up a question for one teacher, such as a concern in English. Find that teacher in the timetable on the profile and press the small grey email button beside their name. TrackEd opens an email to that teacher with the student’s name in the subject line and the profile you are looking at attached as a PDF. Add your message and send.

For TrackEd’s other email options, see Email functionality.

Two-page profiles for senior students

Senior students carry a lot of data, and a two-page profile gives it more room. Set up page one the way you want, then choose what shows on page two in the display options. If your school uses the task assessment import, page two can show the Task Assessment view for up to eight subjects: every subject, its criteria scores, each task and the points available, and how far through their assessment the student has progressed.

That detail helps when you are talking with a student about what is coming up, how they are tracking, and which teachers to speak to. Page two can also show the weekly timetable, or the Task Progress and VET Progress charts, so you could put the visual views on page two and the number views on page one. Save current display options recalls the setup for both pages.

The senior list views

To see a whole cohort at once, go to the List page and click the list button a second time to open the list of lists. The senior schooling lists sit together there: Senior Units 1 and 2 for Year 11, Senior Units 3 and 4 for Year 12, and the QCAA Enrolment list.

Senior Units 1 and 2 shows student information alongside subject contribution, VET contribution and other QCE components, and you can enter a minus value for duplication here. The VET columns follow the Awarded and Estimated toggle, and the QCE and core totals update with it. Literacy and numeracy flags show in red where a student has not met that component, and subject grades appear with unit scores, a trend indicator and the latest OneSchool result. Unsatisfactory results, and satisfactory results with a monitor flag, are highlighted.

Senior Units 3 and 4 has the same layout plus IA scores and progress over time, which makes it the better list for Year 12. The estimated ATAR column on both lists is filled by a QISSS import or an ATAR Active import, depending on which third-party ATAR estimate your school uses. For the full set of list views, see Exploring the list views.

Cross-checking enrolments with the QCAA Enrolment list

When students join during the senior years, it is worth checking their QCAA details are complete. The QCAA Enrolment list shows the EQID, LUI, USI, email address, legal and preferred names, date of birth, gender, enrolment date, academic integrity completion date and a QCIA checkbox.

To run a check, load the list and sort by a heading. For example, sort by enrolment date, look at the most recently enrolled students, and check each one has an academic integrity completion date.

Recording notes and OneSchool contacts from a list

If a list review leads to a follow-up, you can record it without leaving the list. Both Senior Units lists include a notes box: type a note and TrackEd records it against the student.

You can also raise the same note as a OneSchool contact. TrackEd copies the note to your clipboard and opens the OneSchool contacts page for that student. Paste the note in, and the record exists in both systems.

Building a senior datawall

A datawall puts a whole senior group on a few pages for a team meeting. Start with a Found Set, for example the ATAR Eligible search from the Find Panel or the Find menu on the Profile page, and sort it into roll class groups. Click Datawall, choose 5 per page, and set the type to results, units, VET and QCE. The user notes can be whatever suits your team, such as ATAR and internal notes.

The datawall shows each student’s A to E results with a trend, unit scores, QCE estimates, IA results over time with a cumulative percentage, up to four VET lines, the QCE calculation and the AIC tick. Once the options are set, click Save current datawall options and give them a name. Next time, click Datawall, select the saved option and it loads those settings. For more on datawalls generally, see Exploring the datawalls.

Setting up the 3 per page datawall

The 3 per page datawall fits fewer students on a page but gives each one more room, which helps with students who have changed subjects. TrackEd’s recommended setup is results, units and QCE as the type, with internal notes to the side and VET underneath.

Leaving VET out of the type gives each student two extra subject rows, so subject changes stay visible, and choosing VET for the notes area shows the VET information underneath with more rows than the 5 per page layout. If you would rather have the internal notes box there, choose internal notes instead: you can type a note on the page or raise a OneSchool contact from it. Save the setup with Save current datawall options so it is one click away.

Monitor and reset flags

Two flags help you follow individual results over time. The monitor flag puts a small M next to a satisfactory result you want to keep an eye on. The reset flag records that a student received an unsatisfactory result, then met the requirements through a reset exam.

You can set both flags on the Profile page or in the Subject List Utility report. Monitored results are also highlighted in the senior list views. For editing these values, see Senior School data management tools.

The one-page Task Assessment profile

If you only want to share the task assessment breakdown, the Task Assessment profile in the purple menu on the Profile page gives you it on a single page. Variations include one with VET information, one that runs across two pages with up to six subjects, and one with boxes for feedback and areas to improve. For the other profiles in the purple menu, see Alternative profile options.

Checking VET competencies and duplicates

For competency-level detail, the VET Competencies profile (also in the purple menu) lists every competency from the Student VET import: qualification ID, competency ID, percentage complete, start and end dates, and result. Achieved and passed competencies are highlighted, and you can click through students to review their progress.

To find students with the same competency code listed twice, run Find Duplicate Competencies from the Find menu on the Profile page, or choose it from the VET Competencies view. Duplicated codes show in red. Record the duplication as a minus value in the estimated QCE section, where the core and total are separate and the minus value comes off the total. The same view has notes fields for distance education, SAT and offsite study, plus general and internal notes. For the senior searches, see Senior School searches and reports.

Reading the ATAR eligibility working

When a student’s ATAR eligibility looks wrong, the senior list views show how TrackEd worked it out. Scroll across to the literacy tick, the general, applied and VET counts, the eligible courses count and the ATAR eligible result.

The literacy flag is ignored until a student has a Year 11 English result, so it won’t show as a concern before then.

Reference

Recommended senior setups

The setups this article recommends, with where to find each one, for setting up your saved options.

Printing and sharing senior profiles

Once a profile or datawall is set up, the Found Set carries through to printing and sharing. Save a PDF of the profiles for students and parents with PDF, Saving data for students, or save class sets into each teacher’s SharePoint folder with PDF Bundle, Saving data for staff. To send profiles to a whole group, see Email functionality.

To find the students who need these profiles first, such as those at risk of missing their QCE, see Senior School searches and reports.

Frequently Asked Questions

Q: Can other staff use the senior presets I save?
A: Yes. Saved display options go into the shared orange list on the Profile page, so anyone at your school can recall them.

Q: Why doesn’t the AIC tick show for a student?
A: The tick appears once the student has an academic integrity completion date. Check the Academic Integrity Completion import is current; see Importing Senior School data.

Q: Where does the estimated ATAR column get its figures?
A: From a QISSS import or an ATAR Active import, depending on which third-party ATAR estimate your school uses. For both imports, see Importing Senior School data.

Q: Do the notes on a 5 per page datawall print?
A: No. The notes area on the 5 per page datawall is for use on screen only and doesn’t print.

Q: A student shows the same VET qualification twice after an import. Should I record minus points?
A: No. Minus points are for one competency counting in two different qualifications. A qualification listed twice usually means the qualification IDs changed between imports, so don’t re-import over the top; clear the bad entries and re-import, as described in Senior School searches and reports.

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