The Results Search is a dedicated TrackEd search built alongside the Find panel for working with achievement, effort and behaviour data. It gives you more control than the standard Find panel and returns a by-subject report rather than just a list of students, which makes it the recommended search for any results-based work.
In this article
Choosing the search criteria
Minimum matches and subject scope
AND vs OR searches
Reading the results report
Showing subject history
Working with the found set
Layering with other searches
Opening the Results Search
The Results Search lives alongside the standard Find panel. Use Results Search option at the top of the home page, next to the find panel. The panel switches to a wider layout with extra controls running left to right, and you work through them in order.
Choosing the search criteria
Tick the data types you want to search across — achievement, effort, behaviour, or any combination. As you tick each one, the matching criteria fields appear so you can specify what you are looking for. Common examples include failing in achievement, effort or behaviour, or achieving an A or B with passing effort and behaviour.
Each criteria field gives you full control over what counts as a match, including whether to include N results in the search. There is also an optional year-to-date attendance percentage minimum, which is useful when results need to be paired with a basic attendance threshold (for example, on awards day shortlists).
Minimum matches and subject scope
The minimum number of matches field controls how many subjects a student needs to match in before they appear in the search. For an at-risk list, set this to two so that a student is only included if the criteria are met across at least two subject areas.
By default the search runs across all subjects. Switch to Selected to restrict the scope to a specific group of subjects — for example, all subjects in a faculty area, or only the core subjects. The fastest approach is usually to click Select All and then untick the subjects you do not want included. Click Continue when you have finished setting the subject scope.
AND vs OR searches
The next choice controls how multiple data types combine. An AND search requires the student to match all the ticked criteria together — for example, an A or B in achievement and passing effort and passing behaviour. An OR search returns students who match any one of the ticked criteria.
Reading the results report
Run the search and TrackEd returns a by-subject report rather than a flat list of students. The student count is shown in a dialog, and each row lists a student alongside the subjects that matched the criteria, with the latest result and a trend arrow for each.
ICP year levels are shown where they have been imported from OneSchool. The whole report can be exported to Excel, printed or saved as PDF, or emailed out, which makes it useful for sharing with HODs and year-level coordinators.
Showing subject history
Tick Show Subject History to expand the report with a longer-term results history for each matching subject. The same students and subjects come back, but the extra columns make it easy to tell the difference between a short-term dip and a long-term trend in the same subject.
That distinction matters for interventions — a long-running pattern of failing results usually warrants a different conversation than a single bad term, and the subject history view makes both cases visible at a glance.
Working with the found set
The buttons at the top of the report carry the matching students through to the rest of TrackEd. Profile opens the matched students in the Profile page, List opens them on the List page, and Datawall builds an instant SmartWall from the group.
The Excel export pulls everything on the page out for offline analysis, while PDF and Email are useful when sharing the list with staff. For email options across student profiles and attendance data, see Email functionality – Sending data to students, parents and staff.
Layering with other searches
The found set produced by the Results Search behaves like any other found set in TrackEd, which means you can constrain it with a second search. After finding students failing in two or more subject areas, open the Find panel again and add criteria for more than five absences and more than three behaviour incidents. The result narrows to the students who are both struggling academically and showing attendance or behaviour concerns.
If layering run the Results Search before the standard Find Panel search with the expand and constrain options. The result becomes the foundation for a more targeted intervention list, and once you have the right group, you can tag the students for ongoing case management.
