ADDED New export for ‘Markbook Sharepoint List’ to populate a markbook with the latest timetable data. This is for a new markbook idea based on sharepoint lists being piloted that we hope will improve data collection compared with excel based systems. We will have more to report in time
ADDED New profile options for separate Year 11 and Year 12 views. The headings can be set on the settings page to align Oneschool reporting periods with unit junctures. Eg Year 11 – Interim U1, U1, U2 eg2. Year 12 – IA3, U3, Interim U4. If those settings are added they will also cover the detail term 1-4 on the Results 11-12 profile view
ADDED New ClassMat centre called ‘Marker Flipped x3’
UPDATED The ‘Bandscales + Details’ list view now includes the date of arrival and a button to show bandscale history
FIXED Fix for AIC import header – hopefully fully fixed this time 🙂
FIXED Fixes for the settings > utilities > update expected headers section
FIXED Small tweak for new ClassBuilder features
FIXED Adjustment to how the current year is set to help with roll overs
IMPORTANT Fixes applied to the 2026 school calendar to correct week 2 issue with absence list imports for years 10-12
IMPORTANT Corrections for the Academic Integrity Completion import for the format change
ADDED All new options for the ClassBuilder report for the year ahead. There are now three new options that allow you to spread out students in classes by prioritising students to keep apart, DDA levels of Extensive plus, extensive and substantial, or with a new weighting option to spread out by DDA level. These have been popular requested features and we are stoked to have built it in for class building needs going forward
FIXED Fix for display of the DDA ‘lev/cat’ user field selection on the classmat
New Classbuilder options released in v3.578
IMPORTANT Corrected the AIC import for a new format change
IMPORTANT Applied a fix to our 2026 school calendar that was preventing the absence list from importing in some cases
ADDED Two all new selectable behaviour columns in the engagement list. You can now set two specific behaviour types and the column will give a count of that type within the selected week range. This may be very helpful if you use specific behaviour codes for assessment non-submits for example
ADDED New ID area for “Absences, Unexplained & Wellbeing”
ADDED All new import called “Attendance Package”. This is a soft release for testing by a pilot school and more detailed instructions will be included with the next release
UPDATED Included an option in the ‘Failing QCE’ search for ‘Missing AIC’. This is only included if you want it to be
UPDATED Updated instructions for Results and Dynamic Student list imports
FIXED Fix for Cumulative GPAs when multiple results imports were present for one term. Should avoid issues if the import format changes again
FIXED Fixes applied for manual result entries to keep them in sync with imported values
ADDED All new ‘parade’ option on the 32 per page photowall with a simplified photo and names view
ADDED All new ‘senior schooling running total’ profile option
UPDATED Relabelled ‘gender’ to ‘sex’ at the top of the profile by school request and to match OneSchool. Schools can still manually edit the initial imported value and it wont be replaced with new imports
UPDATED Added ‘date of arrival’ to the ‘band scales + details’ list view
FIXED Improved load time for the home page, especially on slow connections
FIXED Fixed PDF scaling issue on smallest smartwall
IMPORTANT Fix for the student summary imports when ‘send imports to server when possible’ setting is on. For those on v3.573, just turn off that setting to import the student summary files today
IMPORTANT The fixes below correct most of the changes made last week. In this version the setting ‘send imports to server when possible’ must be off when importing the student summary files. We will fix that in v3.574 in the coming days.
— IMPORTANT This version is required to import the Student Summary and Student Summary P-2 files after recent OneSchool format changes
IMPORTANT This version is required to import the Dynamic Student List after recent OneSchool format changes
IMPORTANT This version is required to import the Primary Results and Secondary Results files after recent OneSchool format changes
IMPORTANT This version is required to import the NAPLAN Summary after semi-recent OneSchool format changes
ADDED With the above import updates TrackEd now imports QCIA, ILO and Arrival Date information to store at the student level
ADDED New list view called ‘IDs, Last First, Roll’ to help populate template files for import
UPDATED Reordered the import page and added labels to show most common ones
UPDATED Updated various import instructions for greater clarity
UPDATED Updated the ‘Exports’ window for greater clarity
All New “TrackMat” Report 🙂 Click above for a short intro videoADDED All new ‘TrackMat’ report. Similar to the existing ClassMat report, but for any found set of students. It has an optional ‘group by’ parameter, that will start a new TrackMat page for groups of students, and a bunch of sort options. This will be very useful for targeted groups of students, perhaps tagged groups or using any of the find panel options. This is a big new feature and we are very excited to be releasing it and to see how it gets put to work. Be sure to click the image above for a short intro video 🙂
ADDED All new profile ID area option called “Compact Grid + Bandscales” showing band scale information at the top of a profile
ADDED All new list view called “Bandscales + Details” with columns from the dynamic student list, student summary, bandscales import and other places merged into a helpful list. It also include two sets of three custom fields that can be labelled anything and used for note collection
ADDED New ‘settings > utility’ option to help remove duplicate students if affected
UPDATED The green ‘AIC’ tick has been added to the main senior school datawalls
UPDATED Added the Positive Behaviour count the behaviour trend list view
UPDATED Added a ‘Notes’ option to the social interactions list and the pink extras tab. This note is specific to social interactions
UPDATED Some recommended setting options are now highlighted on the settings page
UPDATED Extra room has been added for the ‘settings > utility’ options to fit in new ones and allow for more to be added later
FIXED Fix applied for the trend arrows on the ‘latest and attendance’ option on page 2 of a 2 page profile
FIXED Corrections in the Personalised Learning Summary import that will better handle returns in the ‘characteristic’ column
FIXED Corrected the import instructions for the NAPLAN Summary 2023+ import
FIXED Corrected the import instructions for the OneSchool QCAA Markbook import
FIXED Corrected the import instructions for Student VET QCAA import
ADDED All new ‘recall certificate background’ section added to the ‘certificate’ profile page. This allows you to save and recall commonly used certificate backgrounds within the TrackEd interface. If you’ve not yet tried out the certificate profile (in the purple section of the profile page), this has been a very well received feature allowing you to search for any group of students and instantly generate certificates for printing or bulk email
ADDED Added the DDA level and category as a user field option on the Datawalls, ProgressTracker, ClassMat and Smartwall reports
ADDED Added a new ‘Notes & YTD’ option to the top of the student profile
UPDATED Subject List Utility report now includes a ‘current found set’ option as the report is run. This allows you to monitor changes in specific subject codes for a specific found set of students (ie support groups or extensions groups)
UPDATED Learning support heading can now be changed on the enrolment profile (ie Diagnoses)
UPDATED Added GLD (Global Language Disorder) and GAD Global Anxiety Disorder) to learning support section of enrolment profile. Not yet on the import file so it wont affect imports using the old field set
FIXED The QCE contribution from a short course is now dependant on passing the subject
FIXED Fixed the NAPLAN Summary QCAA import headers for a recent change to the wording
FIXED Made more room for 3 digit DDA level and categories on the classbuilder
FIXED Improvements to the FIA cleanup utilities to better clear old imported data
FIXED Improved manual update process to transfer some newer setup tables
FIXED Fix for a date flip during the Student VET QCAA import
FIXED General background housekeeping
IMPORTANT Corrected an issue for the results import. This is a recommended update for all schools, especially primary year levels
UPDATED In the case of an import validation problem, the error page is now much more informative.
UPDATED New sort option on the A-E Results summary report to group by House
UPDATED New sort option on the Attendance list page to sort by roll class then YTD%
FIXED Corrected the location of the import link icons after the recently added new import button
IMPORTANT Fix for OneSchool changes to the ‘Results’ file format. This version is needed to import the latest OneSchool format
IMPORTANT Fix for OneSchool changes to the ‘Student Summary’ import that are specific to Prep to year 2 cohorts. To accommodate this there is a new ‘Student Summary P-2’ import button for those year levels
IMPORTANT Further changes to the Dynamic Student List import after recent OS changes to allow it to work with ‘send imports to server when possible’ setting enabled
IMPORTANT We are aware of format changes to the Primary Results and Secondary Results imports. These are not yet addressed
UPDATED Thank you everyone for your patience as we work to correct multiple import formats after recent changes. If you find other formats that are not importing correctly please do let us know
IMPORTANT Fix for OneSchool changes to the ‘Student Summary’ file format (AIMS removed). This version is needed to import the latest OneSchool format
IMPORTANT Fix for OneSchool changes to the ‘Dynamic Student List’ file format (QCAA No removed). This version is needed to import the latest OneSchool format
UPDATED Added % Present + Approved to the Engagement list view
UPDATED Added GPA, EPA, BPA (and trends) to the Engagement Snapshot list view
FIXED Formatting fix for the Latest and Attendance profile option
UPDATED Updated the estimated and awarded toggles for QCE VET contributions to be clearer, and hide the one not selected when printing and saving a PDF
UPDATED Updated achievement point calculations for new statewide year 1-2 achievement codes of AP, CG, WW, EX, BG
UPDATED Markbook 1-8 has been updated to be Markbook 1-12 with 12 rows and sorting core subjects to the top
UPDATED Personalised learning profile now shows 6 rows and sorts most recent entries to the top. A new import is needed to refresh the sort order
UPDATED Adjustments to new ‘latest and attendance’ profile option based on school feedback
UPDATED Added an ‘extra curricular cleanup’ utility option on settings to remove imported data prior to a set date
UPDATED Minor layout fixes and improvements
FIXED Fix for ‘Subject Offerings QCAA’ import to correctly set general and applied tags in some limited cases
FIXED Fix for email options on personalised learning 2 pager
FIXED Fix to hide an unnecessary dialog in the new NAPLAN summary import
FIXED Fix for Dynamic Student List where new email addresses were not being added for some students in some limited cases
IMPORTANT Behaviour and Effort scores of A-E will now import correctly after the recent OneSchool change from EX, VG, S, U & NA grades. For term 1 results already imported, please import again to refresh with the new changes
IMPORTANT Added the ability to print interactive PDFs. This has been an often requested feature and we are glad to be able to roll it out. When printing in adobe acrobat, be sure to click the ‘summarize comments’ button on the print dialog as this will make any typed notes visible during the print process
ADDED All new ’NAPLAN Summary 2023+’ import. This import is from OneSchool rather than QCAA, so is easier to find. We’ve renamed the other two NAPLAN imports for clarity, with one being from QCAA and the other being for pre 2023 tests
ADDED All new ‘OneSchool – QCAA markbook’ import, allowing importing of Senior Schooling IA data directly from OneSchool datasets. This also allows criteria level general points data with one file for the cohort, rather than one file per subject from QCAA
ADDED All new ‘weekly timetable’ view option added to the center of the profile and as a bottom of a two page profile option
ADDED All new ‘weekly timetable’ 3 and 5 per page datawall options, though limited to 5 rows due to space restrictions
ADDED All new top profile option called ‘latest results & attendance’
ADDED All new ID area profile option called ‘personal goals’
ADDED All new list view called ‘Engagement Snapshot’, being a stripped down version of the engagement list view with specific datapoints to track disengagement
UPDATED Tracking Templates now support colour highlighting with a high and low setting option. Anything that does not meet the low level will be pink and things that exceed the high level will be green on the profile, lists and datawalls that show Tracking data
UPDATED Updated the ’subject strategies timetable’ profile options based on school feedback
FIXED Fixed the email options on the single page task assessment view
FIXED Fixed an issue with FIA Template imports for applied subjects, where newly added subject rows would not show results after import
ADDED All new senior schooling ‘update U3&4’ button. This sets a unit 3&4 projection based on the cumulative IA % in general subjects in year 12. It will assume 50% cutoffs unless you set them manually on the Settings > ATAR Subjects List page. This has been an often requested feature, so please let us know how you find it
ADDED New view option in the ‘Differentiation’ profile with a ‘checkbox’ version. This version can have interactive checkboxes added as it is emailed
ADDED New view option in the ‘Attendance Check’ profile to show both the YTD and YTD + Approved attendance values on one page
ADDED New profile ID section called ‘Senior IDs + Unexplained’ with the unexplained absences replacing the behaviour incidents compared to the regular one
ADDED New profile ID section called ‘Sharepoint QR’, showing a unique URL per student as a QR as set on the Sharepoint list view
UPDATED When using the Email feature the merge fields for YTD and YTD+a are now rounded to one decimal place
UPDATED A-E Results Summary report has new sort options for ‘ATSI + DAA’ and ‘EALD + DDA’
UPDATED A-E Results Progress report now includes the N%
UPDATED 3 and 5 per page datawalls now show all 4 coach/assigned staff fields in the blue header. The 4 options are academic coach, attendance coach, wellbeing assigned staff & DDA PL Key staff
UPDATED Made ‘house’ sortable on the ‘house info and term att’ list view
FIXED Fixed display issues on ‘senior school percentage’ profile option
IMPORTANT AIC import headers corrected. This version is needed to import the updated AIC format from QCAA
ADDED New find panel options for Visa Sub Class, Wellbeing Monitoring Active, Wellbeing monitoring assigned staff and DDA PL Monitoring Key Staff. These options will be helpful with case management tasks
ADDED New ‘Wellbeing Monitoring’ 3 &5 Per page datawall option
ADDED New ‘DDA PL Monitoring’ 3 &5 Per page datawall option
ADDED New option on 3 per page datawalls to show ‘tracking’ data under any other datawall
ADDED New option on 9 per page datawalls to show ‘tracking’ data beside any other datawall
ADDED New user field option for ‘AIC’ on datawalls and ProgressTracker reports
UPDATED Added the results search and alternative finds to the top of the home page
UPDATED Updated import instructions for greater clarity
UPDATED Improved workflows and reduced clicks needed for some common tasks
UPDATED Wellbeing monitoring text box headings are now editable in settings
UPDATED Updated the text labels settings area to give more space for new options
UPDATED Class List reports and Profile Cover pages now default to exclude parent email addresses to prevent occasional errors with email formatting
UPDATED Made user field labels blank if the data is blank
IMPORTANT Updated the Academic Integrity Completion import from QCAA after they removed the EQ ID. You will need to update to this release to continue importing the AIC
ADDED New ’suspensions’ section added to the right side of the ‘behaviour trend’ list to better explore recent trends between behaviours and suspensions. It has it’s own year and week range selector, so you can set a range and compare different periods of time. Within the range it will show the total suspensions and the last suspension date. If you hover over the date, it will list all the suspension dates in order. Both headings will sort, so for example you can sort by their last suspension date and monitor the recent behaviour data at the left
UPDATED Added extra school monitoring notes to the personalised learning profile including a key contact. These are shared with the DDA PL Monitoring list view
UPDATED Added the QCE Awarded/Updated toggle to the ProgressTracker list view. This lets you check you have the desired option selected when running a ProgressTracker of QCE Band and QCE for senior tracking
UPDATED Made the home page helpful link buttons more obvious and added a school logo
UPDATED Made the default list view a bit more obvious on the list selection page
FIXED Made the AIC date bigger on the ‘QCAA Enrolment’ List view
ADDED New import setting to apply the ‘preferred names’ to both preferred and legal names in TrackEd. Essentially the legal name would be ignored during a Dynamic Student List import if this is enabled
UPDATED The new ‘FIA Template’ format that was added last version has been updated based on school feedback to improve the usability. Please use the new column format for any ‘FIA Template’ imports
UPDATED Updated the Student Journey report to show the new NAPLAN proficiency levels
UPDATED Updated the A-E results summary report with a new option to sort by current roll class or by current ClassID. That enables you to show A-E results summaries with new classes but from last year’s result
FIXED Fix for the attendance imports for week 1 this year for newly enrolled students. It was ignoring week one as it considered the week ‘partial’ with the Tuesday start and the fix prevents that
FIXED Fix for tag filters that were persistently set in rare cases
ADDED All new selection window for data exports, sorted into categories and alphabetical order within each section. The exports are found by clicking the ‘exports’ button on the profile or list pages
ADDED All new ‘Student Support Provisions’ import with a view option as a page two of the ‘Personalised Learning’ profile. Together with the personalised learning summary import this adds more detail in a neat PDF format that you can save for each teacher for any found set
ADDED All new ‘ATAR Estimate Template’ import. A simple excel format to bring in ATAR Estimates or ranges from third party systems. This is in addition to the existing imports from Denis Bridger and ATAR Active
ADDED All new ‘FIA Template’ export and import. This is a simple excel format to import FIA totals for all unit 1 and 2 tasks without needing a separate file per subject and task or criteria level data
UPDATED Re-named and re-ordered some imports for greater clarity
UPDATED Added the 2025-2026 school calendar into memory for new absence list imports. 2027-2029 also added but with public holidays to be confirmed
UPDATED Added the 2024 State and National NAPLAN averages for comparison reporting with the NAPLAN summary import
UPDATED The SET P Selected import will now save the line order during import and show in this order on the profile. This can be helpful in SET Plan discussions to know the line number of each subject choice
UPDATED Added some background changes for improved performance
UPDATED Removed the old ‘student details’ import
FIXED Fix applied for the Student Summary import with the ‘perform imports on server when possible’ option checked to better handle re-enrolled students. Also improved the new year rollover process so that new cohorts show right away without a restart
FIXED Fix applied to the error code after a student summary import when a record was locked during the import
ADDED New ClassMat centre called ‘Differentiation Planner’ based on a spec provided by a school
ADDED New page 2 option for ‘personalised learning’ that shows the personalised learning profile as the page 2 of a regular profile
ADDED New profile option called ’Subject Strategies Timetable’ designed for goal setting at the beginning of the year based on a new timetable import
ADDED New AIC (academic integrity completion) flag added to the top of the profile. A green AIC object will be visible if the AIC is complete
UPDATED VET Entries report now has a filter for manual estimations allowing you to manage that group more easily
FIXED Repair to short courses import. Keen for feedback on this in the new year
FIXED Repair to the Student Summary import to better handle the NAPLAN proficiency levels and make them available in class builder
ADDED New ‘Learning Reflections’ option added to the bottom of a two page profile. Can be saved as an interactive PDF
ADDED Added a ‘Notes’ section to the middle of the profile and middle of page 2 for greater flexibility
UPDATED Updated instructions for the Student Summary import to including importing ‘future’ students
UPDATED Updated recent additions to the student profile to the 2 page profile
UPDATED Added settings to over-ride the text label headers on the ‘subject strategies’ section of the profile
UPDATED Added ‘out of home care’ as a sort option to the ‘A-E Results Summary’ report
FIXED Fixed formatting issue for FIA results on the profile
FIXED Fixed a windows formatting issue on the Personalised Learning Profile
FIXED Fixed an issue when saving a display option combination on a 2 page profile that did not recall one of the sections
FIXED Tag filters are now reset on startup
FIXED Support for longer names in class builder
ADDED New find option on the find panel for ‘personalised learning’. Returns students with any personalised learning entries in OneSchool, not just those with a DDA entry. Is dependant on the ‘personalised learning summary’ import
ADDED New saved profile option called ‘achievement overview 7-10’ that utilises the new options above
ADDED New profile option in the top section for ‘parent/carer signature’. Useful if you need a profile signed and returned
UPDATED The GPA, EPA, BPA trend list view now includes 4 selectable tag columns to show any tagged groups along with long term trend data. This is helpful to monitor improvement after specific intervention
UPDATED The Class Builder – class list (less detailed) now includes 4 custom fields. This allows for extra collected data from the custom field section to be passed on to new classroom teachers via a class list report
UPDATED Flipped the order of behaviour and effort on recently added profile options for consistency across the profile
UPDATED In the task assessment criteria settings area, added a new ‘task 4 over-ride’ field. Useful for FIA tasks that dont add up to 100
UPDATED Enabled emailing of the new ‘personalised learning profile’ to staff
UPDATED Filtered out the DDA entries on the ‘personalised learning profile’ and added as a more concise line above giving more space for other entries
UPDATED Removed 3 search options on the find panel that were dependant on the old ‘student details’ import that has been depreciated
UPDATED On the ‘Certificate’ alternative profile added new options for ‘Lucinda Calligraphy’. This only works on windows and only when that font is already installed
IMPORTANT The Student VET QCAA import file format has changed slightly and it is now necessary to open it in excel and save it as a new csv before import. We have updated the instructions to match this new workflow
ADDED Redesigned home page for greater clarity and a cleaner look
ADDED New ‘Request Support’ button on the home page with support categories and 3 methods to send the request via email. This is the best way to ask our team a question and get the quickest reply
ADDED All new “Personalised Learning” alternative profile. A new personalised learning summary import is needed to populate the new sections on the profile
ADDED All new “Results, behaviour and attendance” list view
ADDED All new ’Short Courses” import from QCAA
UPDATED Selecting the ‘list’ option from the home page gives the list selection page to choose which list you want to view
FIXED Fix for manual updates to properly transfer photos to the new version
UPDATED Revised the order of the senior school imports to promote the ‘subject offering results’. This is our recommended import for unit and IA totals
UPDATED added new filters to the consecutive absences find option for unexplained/unauthorised only and the ability to sort by year level
UPDATED Added sort button for visa sub class to bandscales list view
FIXED Fix applied for the QCE bands and new 16-17 level
ADDED All new 3 and 5 per page datawall option for ‘Enrolment Learning Support’. This allows schools that gather learning support information at enrolment interviews to easily share this with classroom teachers
ADDED New profile options for ‘Enrolment learning support’ and Enrolment Student Profiles notes
ADDED All new alternate profile called ‘result snapshot’. This allows you to select one subject code and it will show how each student compares to the cohort in the latest result import
ADDED All new list view called ‘DDA, Tags, Academic and Attendance’ with a different combination of data for DDA monitoring
ADDED Added a new version of the ‘behaviour Incidents’ report that now includes new sort options for Year Level, House, Roll Class, Week and day of week in addition to what was there before, adding much more flexibility to the way the data can be grouped. Also added the percentage for each group when sorted. A new behaviour import will be needed before the new options will work correctly as underlying structure was updated to support the new features. The old report is available once the report loads
UPDATED New Attendance check option for ’Term and year to date’. Also tidied up some conditional rules when no data is present
UPDATED Updated some DDA field colours to purple for better consistency
UPDATED Added a new colour code setting option for SETP recommendations
FIXED Fixed a bug introduced yesterday when saving interactive ClassMat reports
FIXED Fixed the name search when a student has a departed date set but has returned to school
ADDED All new ‘Bandscales’ 5 per page datawall option
UPDATED Created a new settings area for import specific settings, including the 4 new settings listed below. The 4 new settings are defaulted to off, so everything continues to work as it does now unless the new settings are enabled. These settings are designed to cover about 75% of what the student summary imports add for new students
UPDATED New setting to enable the Dynamic Student List to manage the cohort lists, adding new students and archiving students who have left. If enabled then both the Student Summary and Dynamic Student List imports will be able to update the cohorts at your school
UPDATED New setting to enable the Personalised Learning Summary import to update the ATSI, EALD, ICP, DDA and OOHC fields. Again this mirrors part of what Student Summary imports bring in for new students
UPDATED New setting to enable the absence list imports to update the ‘absences this year’ totals
UPDATED New setting to enable the negative behaviour imports to update the ‘behaviour this year’ totals
UPDATED Updated the noticeboard to recommend at least version 19.3 of Filemaker Pro if an older version is being used
UPDATED Gave the ATAR estimate more room on the Units 3&4 list view
FIXED Fix for the Dynamic Student List import field mapping when not run on server
FIXED Fix for saving ClassMat PDF bundles when using an older version of Filemaker Pro
FIXED Fix applied for the sort order of the import log and import queue for better reliability
UPDATED Enabled ‘NAPLAN & Attendance’ in the middle profile section for years 10-12
UPDATED Added an option for ‘Task Assessment & QISSS’ as the second page of a 2 page profile
UPDATED Added conditional formatting to effort and behaviour scores of NA after a results search is run
FIXED Fix for the ‘results search’ with certain criteria combinations that gave a ‘none found’ error
FIXED Fix for PDF scaling issues with the largest Smartwall option
FIXED Fixes to the interface for ClassMat bundling with staff folders selected
IMPORTANT This is quite possibly the biggest single release that we have ever done, including some significant user interface updates with new features and improved functionality. Please read on for more specific details and we hope you enjoy. Please also see the new video with this release that showcases the new design changes. Note that the video training series will be updated in the coming months to match the latest release
See a quick overview video of all the new additions in v3.549!!!ADDED ALL NEW Profile page interface redesign with an all new ‘saved profile combinations’ section. The saved combos feature enables your school to save and name all the profile options that you use regularly for greater simplicity and consistency. We have preset some options and you can manage your own school combinations going forward. The redesign adds the extra space necessary for this feature and also makes the profile page less intimidating as the display options for each profile slice are now one click away
ADDED ALL NEW Reports menu redesign, organising reports into categories and sorting them alphabetically to make them easier to locate. We also added a favourites system so that you can star the reports that you use regularly. This is similar to the recent list selection menu changes that we made in the previous release
ADDED ALL NEW ‘other reports’ option on the home page, enabling any report option to be run without first going to the profile page. Note reports run this way are one cohort at a time
ADDED ALL NEW Datawall options card window adding a new ‘saved datawall options’ menu. This lets you save and name specific datawall combinations that you use regularly. Again, we hope this makes datawalls easier to run and allows for greater consistency across your school
ADDED ALL NEW Profile options including Absences & behaviour by day, Support & engagement, Attendance 0-100, Behaviour Incidents Negative, Behaviour Incidents Positive, Bandscales Historical and Wellbeing Monitoring. Some these are all new, and some are existing ones that were split into two, allowing you to save them in a saved combination. We hope the new options let you better create the combinations of data that you need on a student profile
ADDED Added a list view called ‘GPA Trend, Attendance & behaviour’, which is a combination of two other list views that we took away in the previous release
UPDATED The ‘TrackEd_Photos.fmp12’ database file is now no longer needed. We moved the photos into the main ‘TrackEd.fmp12’ database file and built an update process to move your photos into the new place. This will make it simpler configuring a server and also using an offline copy with the photos included. As we now only save thumbnails of the photos there will be a minimal import on the file size
UPDATED The PDF Bundling ‘staff sharepoint’ feature has been rebadged as ’Staff Folders’ throughout the system. This is a more accurate name for what the feature does and we hope this makes the feature more approachable without the association with sharepoint. The selection options have also been simplified for greater clarity and a sharepoint sync can still be configured as an optional extra step
UPDATED The Staff Folders feature now saves a default path per user, so you can have many people all using the feature at your school. Previously it would save one default path and it would need to be reset each time for multiple people
UPDATED Please note that some profile options and report options have been renamed to better accommodate alphabetical sort orders
Changed the list favourites icon to a star rather than a heart. This new icon is used consistently across the favourite lists, alternative profiles, and reports
UPDATED With the addition of the new ‘Wellbeing monitoring’ profile option we have redesigned the email restrictions automation rules. Previously if an internal note was showing on a profile the bulk email button was disabled entirely. Now if an internal note, the new wellbeing monitoring section or specific staff only alternate profiles are showing it will hide the student and parent email options specifically. This more targeted approach will help as we add new features going forward
UPDATED Restricted access to the new Wellbeing monitoring section so it is not visible with a ‘Restricted Tier 2’ account
UPDATED The Wellbeing monitoring list view now shows student photos when using the ‘extended’ view option
UPDATED 9 per page datawalls now support an A3 option with extra space for notes
UPDATED The Task Assessment one page view has been updated to show up to 8 subjects
UPDATED The Task Assessment 2nd page view now has an additional option to show QISSS at the bottom in place of VET
FIXED Fix for A-E Summary report displays with slightly overlapping text
FIXED Fix for absence list import to better account for B codes
FIXED Fix for list navigation from the Behaviour and Attendance list view
FIXED Fix for list navigation to better handle cohort selections directly from the home page
FIXED Fix for custom tracking templates for locked template options (eg PAT R and PAT M)
FIXED Fix for ID searches where additional spaces were copied into the list along with the IDs
FIXED Fix for migration updates causing the ATAR Subject table to be replaced with our defaults each update
ADDED All new list selection menu sorted by category then alphabetically. As usual the list selection is available on the list page by clicking list again, or by clicking the title of the currently selected list. To help you find your regular lists we added a favourites system, allowing you to heart the lists that are used regularly at your school. With over 40 list views now in TrackEd we think this is much clearer and easier to work with
ADDED All new list view called ‘Absence & Behaviour by Day’ showing absence and behaviour totals for each day of the week for each student. The colour codes help you to see specific absence or behaviour patterns for each student
ADDED All new list view called ‘GPA, EPA & BPA trend’ showing long term trends from Prep to year 12
ADDED All new list view called ‘Behaviour & Attendance’ showing year, term and weekly data along with a selectable period
ADDED Added an option to the Class Journey report to show results from year 4 to year 10
ADDED Added options to the ‘results search’ for trends (up, same, down) in achievement effort and behaviour adding yet more flexibility to this already detailed search grid
ADDED Added interactive PDF options to the 9 per page datawall, allowing for text boxes and OneSchool links from the datawall PDF
ADDED Sending quick emails for profiles and progress check profiles now includes the option to send interactive PDFs. This is great for ad hoc sending of single profiles on request rather than needing to send a bulk email to get the interactive PDF options
UPDATED The standard list view now includes sortable columns for ATSI, DDA, ICP, Cust, OOHC, EALD and they are included in the export
UPDATED Some of the list views have been renamed to be more logical with the new alphabetical sort order introduced with this release
UPDATED The list added in v3.546 called ‘GPA, Att & Beh trends’ was removed as it is now split into two new list views as above
UPDATED The subject offering results import has been improved to add historic subject changes if that subject line is not already present. Previously these lines would be listed as a warning during the import
UPDATED The saved searches page now has an option to show only searches saved by you
UPDATED The QCE Bands column now includes an extra band from 16-17 between the updated 0-15 and 18-19 options. This will be included as an extra group on ProgressTracker reports when QCE band is used
UPDATED Added a utility option to tidy up VET qualification settings with no Max points set. This may assist if an incorrect VET import was done previously adding unnecessary Qualification IDs to the settings area
UPDATED Added a utility option to reset YTD attendance values for all students. This may be helpful if you had a warning during import for locked student records
FIXED Rolled back recent changes to the Absence List import for “B” codes “attendance not required” as these were giving unexpected results in some cases. We will work to add the changes again with the necessary fixes in place
FIXED The ‘Unit Results QCAA’ import now always flags imported subjects as year 11/12 to show in senior displays
FIXED Extra fixes to remove student summary file lines with an incomplete student ID during import
FIXED Extra fixes for the starting week setting on attendance and behaviour list views
IMPORTANT Fixes applied for the Student VET QCAA import after some recent csv format changes by the QCAA. Our usual heading check did not pick up the change as the headers remained the same but the data moved columns. We recommend an update for all schools using this senior school import
ADDED All New “Saved Search” options on the find panel. This is a stage one release and we may make some further features available based on feedback. Try setting up a find panel search and use the new ‘save this search’ button to keep the currently selected options. Use the ‘saved searches’ button to recall any saved search in the future
ADDED New utility option to clear imported markbook data
FIXED Fix applied to markbook import to prevent short subject names from importing
FIXED Improved label formatting on the Markbook alternative profile
ADDED All new interactive PDF options for regular A4 student profiles. When saving a PDF or PDF bundles you can now specify if you want to add editable text boxes to the PDFs. Sections like notes, goals & strategies will then be type-able in the PDF. There is also an option to add an email admin button that will email the edited PDF to a set email address. Two important considerations with interactive PDFS are that they take longer to save than regular PDFs and the notes are not printable by default. To print notes on an interactive PDF you must save it as a picture first
ADDED Added interactive PDF options to the bulk email to teachers. We have not enabled interactive PDFs for emails to students and parents, and may or may not yet do this
ADDED All new list view called ‘GPA, Att & Beh trends’. This shows GPA, BPA & EPA for all terms from 7-12, then year, term and 10 weeks of data for both attendance and behaviour. We’ve been dreaming this one up for a while so I hope you like it
ADDED New ‘Progress Check’ option called ‘progress check v2’. This includes some different headings to the v1 version and still works with the interactive option when emailing to teachers
ADDED Added the last import timestamp to the home page with the option to click and see recent imports. This is for better visibility of the import process for those not responsible for imports
UPDATED Added new constrain options to the Behaviour Incident report, enabling you to filter to a single category or strategy. This may assist in showing specific behaviours like ‘non-submits’
UPDATED Added DDA toggles to the ‘Tags’ and ‘Selectable Tags’ list views
UPDATED Improved the import instructions for ATAR Estimate imports
UPDATED Added a shutdown button to the home page
UPDATED Some improvements to the settings area to save room and give more space for new options
UPDATED Improvement to Task Assessment imports to allow for dimension columns only with no overall result column
FIXED Fix applied to properly set the starting week on the absence and behaviour list views
FIXED Fix applied to prevent the absence list warning about week 0. Hopefully we squished it this time 🙂
FIXED Fix applied to the senior school views to filter short classIDs when unit 1 & 2 is selected
UPDATED Added new ‘import help’ button options, copy button and extra log details to the import page
UPDATED Added JPN subject code to task assessment settings
FIXED Fixes to the Subject Offerings import to better handle task assessment imports when also using the new subject offerings import
FIXED More QCAA subject name updates to match their import files
FIXED Fix for timetable import warning for secondary schools
UPDATED DDA data can now be printed on the profile with a double opt in option at the bottom right. Previously the single opt in would show but not print
UPDATED Applied some changes for ATAR subject names to support the new QCAA import
FIXED Fix for the Subject Offerings QCAA import in some scenarios
FIXED Fix for list view 15 in years P-1
FIXED Fix for Markbook import when not run on server
FIXED Fix for import queue processing in rare circumstances
ADDED All new option to email an interactive PDF to teachers for the Progress Check alternative profiles. If enabled the checkboxes are all editable, along with the teacher, class, notes and totals. There is also an ‘email admin’ button to enable the completed form to be returned all electronically. This project lays the groundwork for more interactive profile options in the near future
UPDATED Enabled the Task Assessment import to work for any number of dimensions with applied subjects to support the new syllabus changes
UPDATED Enabled the Task Assessment export to include all subject codes, not just general
UPDATED Added new codes for the literacy and numeracy flags
FIXED Fix for new Subject Offering Results import to properly show the total points next to the imported points on the profile
FIXED Fixes for ATAR Subject drop down lists to show all variations when multiple are set
ADDED All new senior schooling import called ‘Subject Offering Results’. This import format includes Unit 1, Unit 2, IA1, IA2 and IA3 totals from QCAA for all general and all applied subjects in two files for each cohort. This should dramatically speed up the process of importing unit and IA totals from QCAA. The first time this imports please ensure that your OneSchool subject codes match the expected codes. The import will show when codes need to be edited on the ‘Settings > ATAR Subjects List’ page. Also note that the IA totals are imported but not the criteria level data. If you still want this you would need to also import the ‘IA Task Assessment’ data
ADDED All new Academic Integrity Completion (AIC) import from QCAA to support monitoring for the new QCE requirement. The date has been added to the list view called “QCAA Enrolment” and the extras tab on the profile page
ADDED New find option in the pink find menu for “No AIC” to find those without a completion date
ADDED Added a new Classmat data option called ‘Survey Text’. This will show the first 20 characters of responses for up to 10 questions. It will be helpful for very short answer surveys
ADDED Added a bunch of new options to the ClassMat data option called ‘selectable notes’. When chosen a second drop down list lets you choose from a bunch of notes fields, tags, social interactions and learning support options
ADDED Added new DDA toggle to the simple list (right edge) and profile page (bottom right) to show the DDA PL Level and category. This will default off each time you restart TrackEd, but can be toggled on when needed
UPDATED The ATAR Subject List has been cleaned up so there are now only one entry per Syllabus document on QCAA. This means many old codes from the OP days have been removed and subject names should match the QCAA names exactly. Please review this page in settings to ensure that your OneSchool codes are present for any subjects that you offer. This will be needed for the new Subject Offering Results import
UPDATED Reformatting of the ‘Settings > ATAR Subject List’ page with new sort orders, colours for learning type and support for up to 4 OneSchool codes per subject
UPDATED Reformatting to the ‘Settings > Utilities’ page, adding a splash of colour and grouping the options by type
UPDATED ‘Settings > Utilities > System cleanup’ now includes an option called “Remove cohort year”. This will delete all students that left in the selected year, allowing you to clear out older student records more efficiently
UPDATED Added QCIA checkbox to the QCAA Enrolment list view
UPDATED Updated the two page profile ‘Task Assessment’ page two option to support up to 8 subjects. This will support accelerated students who then do an extension subject in year 12
UPDATED Class List components are now optional, so you can omit OneSchool links or email buttons as needed. This may also help in debugging if you experience issues saving class lists or cover pages
FIXED A fix applied for weekly behaviour trends
FIXED Reformatting on A-E Results summary to prevent overlapping text
FIXED Fix for Settings > Utilities > Tag cleanup process
FIXED Interactive PDF creation now adds extra pause lengths when you restart the process after a hang. This should help slower machines process complex interactive PDFs
ADDED All new Consent Manager link option added to the ‘other links’ section of the profile page. This should open the consent manager portal for any given student
ADDED All new Consent Manager links option added to the class list report, showing clickable links for all students in a class
ADDED New ‘DDA’ toggle option added to the 9 per page datawalls. When enabled it will show the DDA PL Level and Category at the bottom right of whatever notes option is selected
UPDATED The interactive PDF process now includes new options for if the process stops part way through. This includes a skip option and a new report to help with debugging the issue
UPDATED UI Improvements in various places including a splash of colour on the settings page and a reordering of the utility options
UPDATED Enrolment Survey import now has a link to further instructions
FIXED Applied assignable colours and updated QISSS display on the 2 page profile
FIXED Fix applied for the parent email link on Class List reports
FIXED Fix applied for absence codes of B. Previously these were treated like a non-penalty absence, but now they are ignored in the percentage calculations as if that day or half day did not exist. This should better match how OneSchool treats the ‘B’ attendance not required code
FIXED Fix for some profile report buttons closing the current window
FIXED Various formatting fixes for windows PCs
UPDATED We’ve completed a huge project to enable more imports to run server side enabling a much faster import process and reducing the chances of a network disconnect while imports are processing. Student Summary, Dynamic Student List, Primary Results, Secondary Results, Results Template and Coaching note imports are all now server side enabled. This means that the entire ‘frequent’ list can be run server side so you dont need to wait for imports to complete. To try this feature, the setting option ‘send imports to server when possible’ needs to be checked
UPDATED Subject details SETP is now added to the new import system. The imports are now complete with only older and depreciated features remaining in the old import system only
UPDATED Added a refresh button to the home page to refresh the cohort list and absence and behaviour year and week range settings. This is helpful if you are running new imports on the server that add or update a cohort to a new year or week range
UPDATED The ‘Settings > utilities > Unit 3&4 Est Calc’ option now lets you set any year 11 or 12 term into the unit 3&4 section of the senior schooling area. This lets you use OneSchool A-E results to help with forward projections in unit 3&4 results
UPDATED Suspensions now show when saving the absence list PDF
FIXED Fixed warning on absence list import about now absences in week 0
FIXED After importing absence data for a previous year, the current year setting will not be set back to the previous year
FIXED Repair for the ATAR eligible search when looking for ’non-eligible’ from the find panel
FIXED Minor formatting, workflow and layout improvements
ADDED Added imports to the new import system for the following import types. Custom Fields, Enrolment interview, Learning support, QISSS Raw, QISSS Calculation (for ATAR predictions), Microsoft Forms and Enrolment survey. This means that nearly all imports have been completed in the new import system and very few are in the old import system only
UPDATED The A-E Results summary now has a column for N% and other columns have been adjusted to all add up to 100% with Ns included
UPDATED On the home page a small refresh button will sync new changes to the cohorts list after a student summary import at the start of the new year. Restarting TrackEd has the same effect
FIXED Corrected an overzealous warning about missing absences in week 0 during an absence list import
ADDED New ‘Enrolment interview survey’ import. Allows you to collect 13 text fields on the student enrolment interview profile using a Microsoft Forms survey
UPDATED Made the ‘interview student profile’ option available on profiles for years 10-12
UPDATED Other ‘under the hood’ changes in preparation for 2024
ADDED New ClassMat center called “Stories and Tracking”, again with editable labels (in settings) and interactive content in the PDFs
FIXED Fixed a calendar issue with the ‘Yearly Timeline’ alternate profile
FIXED Fixed an issue importing multiple custom tracking templates at once
FIXED Fix applied for smartwall PDFs to help with scaling in printers
UPDATED The ClassMat Options panel now has a hide option so you can see what is underneath
UPDATED Improved the settings page for ClassMat Labels to allow for more options to show
UPDATED Updated text size in some recent interactive ClassMat centres to be larger
UPDATED Added a new ‘move up’ button to the pink ‘edit’ button for results. This is helpful for manual entries that may appear lower down in the order
UPDATED Results cleanup utility now includes cohort selections for more targeted results removal after an import mistake
FIXED Fixes applied to new A-E Results Summary report – Effort and Behaviour option
FIXED Many small fixes and improvements throughout
ADDED All new export option called ‘Student List Shortcut’. When clicked it asks for a file name and saves a shortcut file to the docs folder that. When that file is later clicked it will open TrackEd, to the same list of students in the same order. This is super helpful for storing lists of students from TrackEd without needing to add a tag or manually run an ID search. That way you can keep your tag list for things that all staff would like to see and monitor and use the ‘Student List Shortcut’ export for lists of students that you manage yourself that others do not need to see
ADDED All new find panel option called ‘Excel File Drop’. This lets you drop in any Excel file with the EQ ID in column A, and the find panel will return any students matching the IDs in that file as the found set. This is like a faster ‘ID search’ as you do not need to copy and paste the IDs to run the search
ADDED New account privilege options of ‘restricted tier 1’ and ‘restricted tier 2’ between restricted and data entry no imports. These allow for more granular control over access in TrackEd. Also updated the settings area to a matrix to show what each access level can do. To change an existing user you do need to delete the account and add it again
ADDED All new Effort and Behaviour Summary report. The A-E Results Summary report now has a button called ‘show effort and behaviour’. This opens a new report that shows Effort and Behaviour percentages by level (eg EX, VG, S, U and NA) across the same class groupings as the A-E Results. This data is unique to our knowledge and we are interested in your thoughts on the new report option!
UPDATED Renamed the export option previously called “Student Name List Data“ to be called “Student List Excel”. Also updated the export to ask for a file name as it saves, similar to the new shortcut option. These are a great way to save a labelled excel file quickly and be able to run a find with the new ‘excel file drop’ feature above
UPDATED Added a new class list report option to the Class Builder called ‘less detail’. This one drops NAPLAN and learning support data and is very well suited to lower primary classes
UPDATED The Dynamic Student List import will no longer add new students to TrackEd. The only import that adds new students is now the Student Summary. This gives multi-campus schools the flexibility to only import the cohorts that they need and allows the dynamic student list to be imported in one file for the whole school with other cohorts to be ignored during import
UPDATED The Dynamic Student List import will only update the LUI if there is a new LUI in the import file. This will prevent blank LUIs overwriting a LUI that was manually entered on each import
UPDATED Allowed manual over-rides for FIA task results in units 1&2. Previously this only worked on IA results in unit 3&4
UPDATED Improved the new ‘Bandscales History’ view on the profile and two page profile
FIXED Fixed display issues for new absence type selector on the Absence profile
FIXED Fix for attendance colour codes on the support and engagement 5 per page datawall
FIXED Fixed an issue selecting the email tab from the new Engagement Check profile
FIXED Fixed the print scaling when saving a PDF of the largest Smartwall (the 596 students version)
ADDED All new ‘Bandscales & Tracking Progress’ list view, showing up to 8 different tracking templates or template fields over 3 semesters. There is a new settings area called ‘Tracking Progress’ to set default options by year level range so the list will open with your settings by default. This is great for schools extensively using the Tracking Template section for diagnostic imports
ADDED All new ‘Bandscales’ list view showing just the band scale component as a list, based on the ‘bandscales’ import added last release
ADDED All new ‘Historical Bandscales’ import and profile display. This is in addition to the bandscales import added last version. You can use either or both depending on your needs
ADDED Added new search option for ‘QCE Point Range’. Found in the pink find menu it lets you search the QCE total by any range, for either awarded or estimated
UPDATED Added Smartwall search buttons to find multiple bands at once eg Green and Yellow, or Yellow and Red
UPDATED The default option on the Absence profile now hides any ‘no penalty’ codes. These can be turned back on with a new interface for selecting what absences will show
UPDATED Added the FileMaker Pro version number to the user log on the settings page. This is to help techs with client backwards compatibility as they update servers to the latest release
FIXED Fixed an issue that caused the TrackEd logo to disappear for some
FIXED Fixes for the find panel when toggling to the tag list option
