The Profile page in TrackEd gives you an A4-printable view of each student, with four configurable sections that you control. Pick from hundreds of data slices covering results, attendance, NAPLAN, timetables, coaching notes, and more. Save the combinations your team uses most, and click through students one at a time for data conversations, parent-teacher interviews, or goal-setting sessions.
Because each profile layout combinations can be saved and shared across your school, the whole team can pull up the same view in seconds. You can also set year-level defaults so the right layout loads automatically when staff first open the Profile page.
In this article
Quick Start Guide
- Start on the Home page and select a cohort of students.
- Go to the Profile page using the top navigation.
- The left side of the page is the A4 printable view showing the student’s name, photo, and four data sections.
- Click the double-headed arrow on any green section to open the selection list for that profile slice.
- Choose a different data slice from the dropdown (e.g. results, NAPLAN, attendance).
- Repeat for each of the four sections until you have the combination you want.
- Click through individual students using the navigation bar at the top or bottom of the page.
- When you have a layout you want to keep, click Save current display options.
- Type a name for this combination (e.g. “Year 9 Coaching Session”) and press OK.
- Your saved layout combination now appears in the orange list for quick recall.
Training Video
- 0:01 The Profile page layout: Overview of the A4 printable page with student name, photo, and four selectable data sections.
- 0:37 Using the green menu: How to use the double-headed arrow to pick and choose different data slices for each section.
- 1:21 Saving and sharing layouts: Using Save current display options to name and store a combination in the orange list.
- 2:29 Example layouts: Walkthroughs of preset profiles including attendance conversation, parent-teacher interview, goal setting, and mark book layouts.
- 3:32 Editing and deleting saved profiles: How to view who created a saved layout, when it was made, and how to remove ones you don’t need.
- 3:51 Senior schooling examples: SET P profile with QR code, senior default with three student IDs, senior schooling grid, and senior progress bar chart.
- 5:06 Two-page profile: Switching to the two-page option for extra sections when one page isn’t enough.
- 6:05 Setting year-level defaults: Configuring default profile layouts per year group (P-2, 3-6, 7-9, 10-12) in Settings.
Deep Dive
A closer look at the most popular tab slice options across each section of the profile. Covers the ID area choices, attendance and results views in detail, paired views that work together across sections, tracking templates, coaching tools, and the full range of page two layouts available on the two-page profile.
- 0:01 Introduction and cross-references: Overview of the deep dive, with links to the Glossary, Import Deep Dive, and Senior Schooling videos for related detail.
- 1:45 ID area options: Absence and behaviour by day, compact grid, compact grid with band scales, parent/carer signature, senior IDs, temporary note with QR code, and traffic lights.
- 4:14 Upper section data slices: Achievement/effort/behaviour history, attendance 0-100 graph, latest results with timetable, results A-E versus cohort bell curve, and subject results by year level.
- 7:15 Middle section data slices: Attendance graph, simple traffic lights, negative behaviour, custom fields, mark books, NAPLAN views, QISSS ATAR estimates, and senior schooling options.
- 9:37 SET Plan and paired views: SET P meets/doesn’t meet recommended, paired view options (1-4 with 5-8), subject strategies, and achievement/effort/behaviour 7-10 (top and bottom).
- 11:11 Tracking templates and diagnostics: Showing up to five tracking templates on a profile, with single-template overtime and multi-template comparison views.
- 12:22 Lower section and coaching tools: Band scales, learning plan notes with customisable headings, quadrant coaching, SET P selected, and wellbeing monitoring.
- 14:00 Primary school example: Setting up a Year 6 parent-teacher interview profile with tracking timeline and diagnostics.
- 15:25 Two-page profile options: Page two layouts including notes, timetable, surveys (short answer, double-spaced, overtime), personalised learning, pasted images, behaviour view, and attendance check.
Detailed Guide
Saving and managing layouts
Results and achievement views
Attendance and behaviour views
Coaching and interview tools
Tracking templates and diagnostics
Senior schooling profiles
Paired views
Two-page profiles
Setting year-level defaults
Printing and sharing profiles
How the Profile page is laid out
The Profile page shows one student at a time on an A4 printable layout. At the top is the student’s name and photo. Below that are four configurable sections (called “tab slices”) stacked vertically: an ID/header area, an upper section, a middle section, and a lower section. Each section has a green header bar with a double-headed arrow that opens a dropdown of available data views. Pick a different view and that section updates immediately.
The available options change depending on the year level of the cohort you’re viewing. A Year 6 cohort shows primary-focused views like NAPLAN 3-5 and P-6 results, while a Year 12 cohort includes senior schooling data. You’ll often see the same view option available in multiple sections, which lets you combine data in different ways. Use the navigation bar at the top or bottom of the page to click through students. The layout stays the same as each student loads. If you’re unsure what an abbreviation means on the profile, check the Glossary on the support site.
Saving and managing layouts
Once you find a combination that works for a particular conversation type, you don’t need to set it up again each time. Click Save current display options, give the layout a descriptive name (e.g. “Year 9 Parent-Teacher Interview” or “Attendance Coaching”), and press OK. The saved layout appears in the orange list, which is shared across all staff at your school.
TrackEd comes with several preset layouts already loaded, covering common scenarios like attendance conversations, parent-teacher interviews, goal setting, and mark book reviews. You can click into the edit view to see when each was created and by whom, and delete any your school doesn’t need. Getting together as a team to agree on standard layouts with clear, consistent names is a good way to keep things predictable across your school.
Results and achievement views
If you’re reviewing a student’s academic progress over time, the subject results views are the place to start. These are available in different year-level ranges: the P-6 view shows seven years of colour-coded results with trend arrows indicating whether scores went up or down between reporting periods. The 11-12 view shows senior subject grades over terms. Effort and behaviour scores sit with the achievement data.
For a broader picture, the Achievement, effort, behaviour, absence and attendance view packs three years of history into a single section, showing semesters by default. It includes behaviour incidents (positive, major, minor), absence breakdowns, and term attendance. A year scroll bar lets you look back further, which is useful for spotting transition points like the jump from primary to high school. There’s also a Results A to E versus cohort view that shows a bell curve of all results in the cohort for a subject area and where the student sits among their peers.
When the timetable is showing on a profile (via the Latest and timetable view), you can click the email icon next to a teacher’s name to start a new email with the profile attached and addressed to that timetable teacher. The Deep Dive covers additional results views including the compact grid, band scales, and NAPLAN options across different year levels.
Attendance and behaviour views
For attendance conversations, the preset Attendance Conversation layout combines term-by-term attendance, a full-year graph, traffic light indicators, and the last couple of weeks of data. The Attendance 0 to 100 graph shows week numbers along the bottom and percentage on the side. Dark blue means physically present (including non-penalty absences), light blue means present plus approved absences (penalty absences that have been explained), and white space indicates unauthorised or unexplained absences.
For behaviour-focused conversations, you can add the Negative behaviour view to see a scrollable log of incidents, or use the combined achievement/effort/behaviour view described above. The Absence and behaviour by day option (available in the ID/header area) breaks down absence and behaviour counts by day of the week, highlighting any day with a strong pattern.
Coaching and interview tools
If you’re preparing for a parent-teacher interview or a coaching session, the Learning plan notes view gives you three printable text boxes with blue headings (Parent/Student Goals, Where Do We Want to Be, How Do We Get There). These headings can be renamed on the Settings page to match your school’s language. A second version (Learning plan notes 2) has slightly different spacing that some schools prefer. The Quadrant coaching view offers four sections for recording notes during a structured coaching conversation.
The Temporary note and QR code option in the ID area lets you paste in a URL (such as a survey or student handbook) that gets drawn as a QR code on every profile. This is often used during SET Plan conversations or when sending profiles home.
Tracking templates and diagnostics
If your school uses diagnostic assessments like PM Benchmark, Probe, PAT-M or PAT-R, you can display that data directly on the profile through tracking template views. You can show up to five different tracking templates on a profile at once, choosing between a single-template view (up to eight imports over time) and a multi-template comparison (fewer imports but across multiple templates). Using a two page profile you can show up to 10 tracking templates at once.
The Tracking Timeline is particularly useful for primary schools. It aligns up to four diagnostic data sets side by side with semester results and NAPLAN scores from left to right, giving you the student’s full academic journey on one page. Year 3 and Year 5 NAPLAN results sit in line with the corresponding years. For more on setting up diagnostic imports, see Building your own imports.
Senior schooling profiles
Year 11 and 12 students have profile layouts specifically designed for the senior phase of learning. The Senior Default shows all three student IDs at once (EQID, LUI, and USI), OneSchool subject results for Years 11-12and timetable information. The Senior Schooling slice displays QCAA unit outcomes and IA Scores with percentages for General subjects. The VET QCE Estimated and Awarded section lists all VET courses and their point contributions from subjects, VET, and Other sources. The Other column is where you can record adjustments (e.g. entering a minus value for duplication), and the totals update automatically.
The Senior Progress layout takes a more visual approach with a bar chart of progress over time. For more on importing the data that feeds these profiles, see Importing Senior School data.
Paired views
Some data doesn’t fit in a single tab slice, so TrackEd offers paired views designed to work together across two sections. You’ll recognise these by their naming pattern: “1-4” and “5-8”, or “top” and “bottom”. For example, selecting “Subject strategies 1-4” in the middle section and “Subject strategies 5-8” in the lower section gives you eight rows of strategy data across the profile.
Other paired views include “Achievement, effort, behaviour Years 7-10 top” with “Years 7-10 bottom” (showing up to four years of scores), and the SET P views (“meets recommended” paired with “doesn’t meet recommended”). When you see numbered or top/bottom labels in the dropdown, look for the matching pair.
Two-page profiles
When one page isn’t enough for the conversation you’re preparing, switch to the two page profile using the option on the right hand side of the Profile page. Page one works exactly like the standard profile. When you scroll down, page two has a pink View Options button and a dropdown that lets you change the entire second page to a full page view.
Full-page options for page two include: internal notes, notes/goals/timetables, SET Plan advice notes, personalised learning, a pasted image (the same custom image for every student), behaviour view (positive and negative, or just negative), task assessment, SET P selected, survey results, goal setting, and attendance check. The survey option has three versions: short answers (fits more questions), double-spaced answers (fewer questions but more room), and an overtime view showing up to seven survey imports over time. The Deep Dive video walks through each of these from 15:25.
Setting year-level defaults
To control what staff see when they first open the Profile page, go to Settings > Default view options. There are four year-level groups: P-2, 3-6, 7-9, and 10-12. For each group, set the default for the top ID area, upper section, middle section, and lower section. These defaults apply before anyone selects from the orange list, so they’re a good way to give staff a sensible starting point for each year level range.
Printing and sharing profiles
Once you have a profile layout that works, you can save it as a PDF for a single student, generate a PDF Bundle for an entire cohort, or bulk email profiles directly from TrackEd. For more on saving and distributing profiles, see PDF saves. For full-page profile designs built for a specific use case (e.g. attendance check, enrolment, early start), see Alternative profile options.
Frequently Asked Questions
Q: Can other staff see the profile layouts I save?
A: Yes. The orange list of saved profile combinations is shared across your entire school. Any layout you save is available for all TrackEd users at your school to use, helping with standardisation.
Q: Can I delete a saved profile layout?
A: Yes. Click the edit option on the layout in the orange list, then use the delete option. Be aware this removes it for all staff at your school.
Q: How do I print a student profile?
A: The Profile page is designed as an A4 printable view. You can save individual PDFs or use PDF saves and PDF Bundles to generate profiles for an entire cohort at once.
Q: What’s the difference between the configurable profile and alternative profiles?
A: The configurable profile (this article) uses four selectable data sections you can mix and match. Alternative profiles are full-page designs built for a specific purpose, like attendance checks or enrolment forms.
Q: Why don’t I see certain data slices in the green menu?
A: The available slices depend on the year levels you’re viewing and what data has been imported. If data is missing, see Getting Data into TrackEd for guidance on imports.
Q: Can I set different default profiles for different year levels?
A: Yes. Go to Settings > Default view options and configure the sections for each year-level group (P-2, 3-6, 7-9, 10-12) separately.
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