Exploring the list views

The List page shows a whole cohort as a table, so you can read and compare students side by side instead of opening one profile at a time. As of mid-2026, TrackEd has 47 list views, each built around a different job, from a fast everyday list to detailed academic, attendance, behaviour and senior schooling views.

This article covers how to open a list, sort it, narrow it to a smaller group, and export it, then points you to the right list for your role. The List is one of TrackEd’s five main pages (see Finding your way around).

In this article

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Quick Start Guide

1. Start on the Home page.
2. Find the cohort you want to work with.
3. Click the list button for that cohort to open the list of list views.
4. Choose Simple List View at the top. This is the default.
5. The full cohort appears in list format.
6. Click any underlined heading to sort the list by that column.
7. Click the same heading again to sort the other way.
8. To save the list, choose Export Student Data. TrackEd writes an Excel file to your TrackEd_Docs folder.
9. To switch to a different view, click the list button a second time.
10. Pick another list view from the list of lists.

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Training Video

• 0:01 Getting started with list views: The 47 list views, choosing a list button for a cohort, the four sections, and the coloured favourites star.
• 0:47 Opening a list and getting back to the list of lists: Click a list name to open it; reopen the list of lists with the list button or the heading.
• 1:17 Sorting that carries across views: Underlined headings sort the list, and the order follows the same students into other views.
• 2:05 The Simple List View: The fast default, IDs only, the Go button to a profile, and the mini profile.
• 2:44 Selecting students and the Found Set: The orange stack, show only selected, and show all and hide selected.
• 3:17 Resetting and carrying a group through TrackEd: Reset to the Simple List View, carry a heading anywhere, and reverse the sort.
• 3:46 Recommended Curriculum & Diagnostics lists: GPA Cumulative, the GPA, EPA and BPA trend, Standard, and Year Level Progress.
• 4:24 Recommended Wellbeing & Support lists: Absence and Behaviour by Day, Attendance, Behaviour Trend, and the combined view.
• 4:58 Senior Schooling and Other Utilities: Social Interactions, the senior units lists, ProgressTracker, and where to go for more detail.

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Detailed Guide

Opening a list for a cohort

The List is one of TrackEd’s five main pages (see Finding your way around), and it is where you see a whole cohort in a table rather than one profile at a time. To open it, start on the Home page and click the list button for the cohort you want.

TrackEd shows you the list of list views to choose from. The Simple List View sits at the top and is the default, so if you want to get straight to a fast, readable list, that is the one to pick.

The Simple List View, your fast default

For everyday work, the Simple List View is the one to reach for. It loads quickly because the colour coding and calculated fields have been stripped out, leaving the essentials: EQID, family and given name, gender, year, roll class, absence, behaviour and GPA, with a notes box, a tagging section, and a snapshot you can use to show extra detail for a student.

From here you can hit the Go button to jump to a student’s profile page, where a light blue highlight marks the student you are up to. The profile icon opens a quick mini profile without leaving the list. It is the list to bounce in and out of all day.

Sorting, and how the order follows your students

Any underlined heading sorts the list. Click it once to sort by that column, click it again to reverse the direction. On the Standard list, a row number column holds its place when you sort, so you can read off the top 20 for absences, or any other measure, at a glance.

The useful part is what happens next. Once you have sorted a group, those same students stay in that same order when you move to another list view or open their profiles. Sort by attendance on one list, scroll across to the behaviour list, and you are looking at the same students in the same order with different data. The sort travels with the group through TrackEd.

Selecting students and the Found Set

Sometimes you want a smaller group than the whole cohort. On the Simple List View, the orange stack down the side lets you select individual students by hand. At the top of that stack, the selection options let you show only the students you have selected, or show all and hide the selected, pulling that group in or out of the Found Set.

To reset, go Home, choose the list view again, and return to the Simple List View for the full cohort.

Switching between list views

You do not have to go back Home to change lists. Click the list button a second time and the list of list views returns. You can also click the heading of the list you are on (for example, Absence and Behaviour by Day) to bring the list of lists back.

Whichever way you switch, your Found Set and its sort order come with you, so you keep the same students as you move from one view to the next.

Choosing the right list for your role

With 47 lists, the four sections are there to help you find the right one: Curriculum & Diagnostics, Wellbeing & Support, Senior Schooling, and Other Utilities. Open a list by clicking its name. Each one is configured for a different job, and most exist because a school asked for that exact combination of data.

The coloured star marks favourites. TrackEd presets these, and you can turn them on or off for your school. They are a good starting point: GPA Cumulative for end-of-year awards, the GPA, EPA and BPA trend for long-term academic trends, and Standard as an all-purpose view in Curriculum & Diagnostics; Absence and Behaviour by Day, Attendance and Behaviour Trend in Wellbeing & Support; Senior Units 1 and 2 for Year 11 and Senior Units 3 and 4 for Year 12; and the ProgressTracker list for building ProgressTracker reports. The full set is in the Reference below.

Exporting a list to Excel

Every list view exports the same way. Choose Export Student Data and TrackEd saves an Excel file of your Found Set, in their current order, with whatever fields are showing on the page, into your TrackEd_Docs folder. Sort and arrange the list the way you want it first, because that is exactly what lands in the file.

This works the same on every list, so it is the quickest way to get a tagged group, a set of IDs, or any other slice out of TrackEd and into a spreadsheet. To save the same view as a PDF instead, see PDF – Saving data for students.

Contacting a group with the Contact Raiser

If you have just done a bulk contact and need to log it against each student in OneSchool, the Contact Raiser saves the repetitive part. It sits in the top right corner of the Simple List View and works on your current Found Set.

Choose Contact Raiser, select Continue, and type your message using a merge field such as the student’s first or full name (for example, a note about term attendance). TrackEd then loops through the Found Set one student at a time, copying the personalised message to your clipboard and opening that student’s OneSchool contacts page, ready for you to paste the note and fill in the rest. You work through the whole group in one pass.

Tracking a tagged group over time

The Tags Selectable list is built for watching a group change. It gives you 12 columns where you choose which tag appears in each, so you can pull every tag you use for, say, wellbeing or at-risk monitoring onto one page.

Step the time period across the year and you can see which students have picked up a tag and which have dropped it. That answers the real question behind an intervention: is it working? Export Student Data sends the tagged groups to Excel when you want to use them elsewhere. For how tags are created and applied, see Tagging groups of students.

Case-management lists for DDA and wellbeing

Two lists double as light case-management tools. DDA Personalised Monitoring shows each student’s OneSchool DDA level and category beside six school-controlled columns (indicative level and category, key contact, action, review, and monitoring notes), so you can see who is looking after each student and the level you are working towards.

Wellbeing Monitoring works the same way for wellbeing: choose the students you are actively monitoring, sort them into categories (general behaviour, academic, social, emotional, attendance), assign a staff member, set active and completed dates, and record short notes (you can rename three of the note columns in Settings). Both are for high-level case management. Keep sensitive or detailed notes in OneSchool.

Reference

Curriculum & Diagnostics lists

The academic and diagnostic lists. The Simple List View (your fast default) is covered above; these sit under the Curriculum & Diagnostics section.

List view	What it shows, and when to use it
Band Scales and Tracking Progress	The listening, speaking, reading, viewing and writing band scales with a selectable time period; pick Tracking Templates to review the last three imports over time. For tracking band scale progress across recent imports.
Band Scales and Details	Band scales plus visa subclass, country of birth, date of arrival, origin, main language, parent and carer emails, and extra Custom Fields. For band scales alongside background detail.
Band Scales	The latest listening, speaking, reading and writing band scales with date and phase. A quick, generic band scales view.
GPA Cumulative	Averages the GPA across semesters, all terms, or Term 2 and Term 3 together. This is the only list that averages reporting periods across the year (elsewhere GPA shows the latest period). Starred favourite, good for end-of-year awards.
GPA Trend, Attendance and Behaviour	GPA, BPA and EPA from Year 1 to Year 12 (colour coded), plus recent attendance and behaviour totals (year to date, each term, the last 10 weeks) with a selectable week range. Hover a week for its incidents. Starred favourite for long-term trends.
GPA, EPA and Behaviour Trend	The same long-term GPA, BPA and EPA trend, without the attendance and behaviour block; adds four selectable tag columns instead. For the academic trend plus tags.
House Info and Term Percentage Attendance	Much like Standard, with house, term and year-to-date percentage attendance added. For sorting or grouping by house.
Junior Schooling	A JCE column (TrackEd’s internal 10-point measure), literacy and numeracy flags, A to E counts, two selectable Tracking Templates, and tags. For junior secondary diagnostic tracking.
NAPLAN Recent and Subjects	NAPLAN reading, writing, spelling, grammar and numeracy with scale and proficiency, the last three semesters of English, Maths and Science (from the student summary file, not the latest import), four selectable subject codes, and a Tracking Template. For reading NAPLAN against recent results.
Recent Semesters and Tags	A shorter Standard: three semesters of English, Maths and Science, literacy and numeracy flags, up to 12 tags, and a rewards points column. When tags and recent results matter most.
Results, NAPLAN and Tags	Similar again, with NAPLAN and the latest results import. For NAPLAN beside the most recent results.
Standard	The original default: name, gender, year, roll class, exit year, coach, a row number that holds its position when you sort, attendance and absence detail, suspensions, behaviour, effort, GPA, a configurable Wellbeing Index, latest result with trend, A to E and N counts, JCE or QCE, literacy and numeracy flags, ATSI, DDA, ICP, custody order, out of home care, EALD, and tags. Starred favourite, a good all-purpose cross-section and the basis for many other lists.
Standard Compact	A shortened Standard for a less crowded page. When Standard is more than you need on screen.
Subjects Selectable	Choose up to 12 subject codes in the boxes at the top; shows result, effort and behaviour with trend across them. A faculty view of chosen subjects.
Tracking Templates x2	Pick any two Tracking Templates (PAT-M, PAT-R, PROBE, PM, spelling, and so on) and see the latest import for each. For comparing two diagnostics side by side.
Without Recent Semesters	A Standard variation showing NAPLAN, selectable subject codes and two Tracking Template columns, but no recent semesters of English, Maths and Science. When the recent-semester block is not needed.
Year Level Progress	Two NAPLAN proficiency levels and up to two years of reporting across subjects, with a year level slider to scroll any two consecutive years for the current Found Set. Starred favourite for two-year progress.

Wellbeing & Support lists

The attendance, behaviour, engagement and case-management lists.

List view	What it shows, and when to use it
Absence and Behaviour by Day	Absence and behaviour totals plus per-weekday totals (Monday to Friday), with a strong day-of-week trend highlighted in dark red; selectable week range. Starred favourite for spotting day patterns.
Attendance	The last 10 weeks of attendance, each term, year to date and year to date plus approved, a selectable week range with average and change, a suspensions total, and attendance and academic coach fields. Hover a week for the OneSchool absence codes; sort by roll class with page breaks for one printed page per class. Starred favourite. More detail in Attendance and behaviour monitoring.
Attendance Year-to-Date Cumulative	Like Attendance, but each week shows the cumulative year-to-date figure at that point rather than that week’s percentage. To see how year-to-date attendance built over the year.
Behaviour and Attendance	The Attendance and Behaviour views stacked together. Starred favourite when you want both at once.
Behaviour Detailed	Per week, total behaviours split into major and minor, plus the week’s absence total; major and minor totals by term and a selectable period. For a close read of behaviour.
Behaviour Trend	The last 10 weeks of behaviour counts, colour coded by trend (red means more than the week before, green means less, with depth set by the size of the change). Hover a week for its incidents. Starred favourite.
DDA Personalised Monitoring	OneSchool DDA level and category (sortable) plus six school monitoring columns: indicative level, indicative category, key contact, action, review, and student monitoring notes. For high-level DDA case management; keep detailed notes in OneSchool.
DDA Tags, Academic and Attendance	OneSchool DDA level and category alongside attendance by term, behaviour, effort, GPA, latest result with trend, ATSI, custody order, out of home care, EALD, ICP, DDA, and tags. For reading DDA status against academic and attendance data.
Engagement Snapshot	A stripped-down Engagement: negative behaviour totals, suspensions, absence total and percentage present (all responsive to a week range), then latest English and Maths results, A to E and N counts, GPA, effort and behaviour with trends. For a quick engagement read.
Engagement	Over 50 columns spanning behaviour, attendance (penalty and no-penalty codes), academic data, and five configurable Engagement List Extras columns you label and import yourself. Feeds the Engagement Check profile. Has its own article: Engagement, rewards and representation.
Extension and Support	Tied to the Extension and Support data collection import; only useful if you run that import. Not a common list.
Result, Behaviour and Attendance	Latest result with trend, followed by the behaviour and attendance data in a different arrangement. When you want results sitting above attendance and behaviour.
Social Interactions	Add students to keep together or keep apart, with a note specific to this page; used only in Class Builder. The fastest place to enter social interactions.
Tags	Lists every tag assigned to each student. Export Student Data dumps the tags to Excel.
Tags Selectable	12 columns where you choose which tag shows in each; track a tagged group across time periods to see who gained or lost a tag. For measuring whether an intervention is working.
Wellbeing Monitoring	A wellbeing case-management tool: choose students to monitor, assign categories and a staff member, set active and completed dates, and record short notes (some headings configurable in Settings). Simple and extended views, the extended one adding the photo. High-level case management; keep sensitive notes in OneSchool.

Senior Schooling lists

The Year 11 and Year 12 lists for QCE, ATAR and unit data.

List view	What it shows, and when to use it
QCAA Enrolment	EQID, USI, MIS and LUI, legal name, date of birth, gender, enrolment date, academic integrity completion, a QCIA flag, and preferred first and last name. The only list showing legal and preferred names together (highlighted orange when they differ). For matching against the QCAA student management portal.
Senior Monitoring	Aims to be the all-in-one senior view: three selectable tag columns, expandable subject, VET and other sections, a QCE score, estimated ATAR and ATAR eligibility, literacy and numeracy flags, and unit and IA detail with an overall percentage. Can run slowly, so not strongly recommended unless it is fast for you.
Senior Tags and Custom Fields	Five selectable tags and five selectable Custom Fields with VET information. For a tag-and-custom-field view of seniors.
Senior Units 1 and 2	Units over time with subject contribution, VET contribution, other, QCE, estimated ATAR, and literacy and numeracy. Recommended for Year 11.
Senior Units 3 and 4	The same headings as Units 1 and 2, plus IA scores. Recommended for Year 12.

Other Utilities lists

The ID, notes, printing and report-building utilities.

List view	What it shows, and when to use it
Barcodes List	A barcode per student encoding the EQID. Print it and scan students in at an event to record their EQID.
ID, Last, First and Roll Class	A minimal list: ID, family name, given name and roll class.
IDs View	Every ID TrackEd holds: EQID, LUI, USI, MIS (the student’s email), plus a TrackEd UUID and a quiz UUID. Use as a VLOOKUP table when you need to send data off-site under an ID only TrackEd can resolve, then reverse it on the way back.
Notes List	The notes boxes from across TrackEd: notes, internal notes, Coaching Notes, SET Plan notes, goals, learning plan, target, action plan and QTAC notes. Export to pull them out together.
Parent Emails	Student email plus parent 1, 2 and 3 emails from the OneSchool parent list (where correspondence is set to yes and an email is held). For preparing a parent contact list.
ProgressTracker	Built to drive a ProgressTracker report. Starred favourite in Other Utilities.
QR Codes List	Like Barcodes, but a QR code per student encoding name, roll class and ID. Print and scan as needed.
SharePoint URLs	Tied to a per-student SharePoint folder feature that needs a lot of manual setup; not recommended for most schools.

Turning a list into reports and profiles

A list view is usually the starting point, not the destination. Once you have found and sorted the right group, that Found Set carries into the rest of TrackEd: open a student’s profile, save the list or the profiles as a PDF, or send the group to a datawall to see the same data as photos.

From here, the datawalls are the visual counterpart to these lists, and the ProgressTracker and Engagement lists each have their own article when you are ready to go deeper.

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Frequently Asked Questions

Q: How do I switch from one list view to another?
A: Click the list button a second time, or click the heading of the list you are on, to bring back the list of list views, then choose another. Your Found Set and sort order stay with you.

Q: Why is the Simple List View missing the colour coding I see on other lists?
A: The colour coding and calculated fields are stripped out on purpose so the Simple List View loads fast. For the calculated, colour-coded data, use Standard or one of the specific lists.

Q: If I sort a list, do I lose that order when I open another list view?
A: No. The sort order follows the same students across other list views and into their profile pages, so you can compare different data on the same group in the same order.

Q: How do I get a list out of TrackEd into Excel?
A: Choose Export Student Data. TrackEd saves the current fields, in the current order, as an Excel file in your TrackEd_Docs folder. Arrange the list the way you want it before you export.

Q: Which list view should I start with?
A: The Simple List View for everyday work. The starred favourites are the recommended starting points for each section, for example GPA Cumulative for end-of-year awards, or Senior Units 1 and 2 for Year 11.

Q: Can I change which lists are starred as favourites for my school?
A: Yes. The coloured star marks favourites. TrackEd presets them, and you can turn them on or off so your school sees the lists it uses most.

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Legacy Content

The original walkthrough video is kept here for reference. It covers an earlier set of list views; the current lists are described above.